Executive Assistant (Onsite): Coordinate Exec Schedules & Travel

CO Careers; Pampanga; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

HMO with prescription coverage

13th-month pay

Retirement benefits

Wellness and leave benefits

Job summary

Clark Outsourcing seeks an Executive Assistant to support senior leadership onsite in the Philippines. You will manage schedules, coordinate meetings, and handle communications to ensure smooth daily operations.

You’ll prepare reports and support strategic initiatives, while maintaining discretion and professionalism. The role requires strong organizational and communication skills, the ability to multitask in a fast-paced environment, and proficiency with Microsoft Office and scheduling tools.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.

Responsibilities

• Manage and maintain executives schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including preparing agendas and taking minutes.
• Handle and prioritize incoming communications, including emails, calls, and correspondence.
• Prepare reports, presentations, and other business documents as needed.
• Conduct research and compile data for reports and decision-making.
• Act as a liaison between executives and internal/external stakeholders.
• Manage confidential information with a high level of discretion.
• Oversee administrative tasks such as expense reporting, document management, and office coordination.
• Assist in special projects and provide support for strategic initiatives.
• Perform other duties as assigned to ensure smooth executive operations.

Skills

Organizational skills

Time management

Communication

Multitasking

Tools

Microsoft Office

CRM tools

Scheduling software

Job description

Clark Outsourcing seeks an Executive Assistant to support senior leadership onsite in the Philippines. You will manage schedules, coordinate meetings, and handle communications to ensure smooth daily operations.

You’ll prepare reports and support strategic initiatives, while maintaining discretion and professionalism. The role requires strong organizational and communication skills, the ability to multitask in a fast-paced environment, and proficiency with Microsoft Office and scheduling tools.