Executive Assistant (Officebased - Eastwood Site)

Outsourced; Philippines; On-site; PHP 446,000 - 893,000; Full time

Job summary

Outsourced. ph is seeking an Executive Assistant to support a UK-based client from our Manila office. You will manage calendars, coordinate meetings, draft memos, and handle documents with DocuSign.

This role requires strong communication and organizational skills in a fast-paced offshore environment. The position is office-based in Quezon City, with a schedule from 4:00 PM to 1:00 AM Manila time, supporting multiple departments across onboarding, recruitment, travel, and reporting.

Qualifications

• Experience as Executive Assistant supporting a UK-based client.
• Proficient in MS Office and scheduling tools.
• Familiar with DocuSign and digital signatures.
• Strong communication and calendar management.

Responsibilities

• Provide comprehensive diary and schedule management for senior executives.
• Book meetings, prepare correspondence and reports.
• Coordinate onboarding, HR docs, and internal files.
• Support recruitment by posting ads and coordinating interviews.
• Arrange domestic and international travel and events.
• Prepare clear research reports and ad-hoc project support.

Skills

Executive support

UK client support

Calendar management

Tools

Microsoft Office Suite

Zoom

Slack

DocuSign

Job description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities:

Executive & Administrative Support:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly

Onboarding & Internal Operations:

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date

Recruitment & Admin Support:

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required

Travel & Event Coordination:

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

Research & Reporting:

• Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments

Requirements:

• Experienced Executive Assistant with a background in supporting a UK-based client.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)

Work Schedule:

• 4:00 PM – 1:00 AM (Manila time)

Work Location

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines