Executive Assistant

Dormont Manufacturing Co; Makati; On-site; PHP 450,000 - 600,000; Full time

Job summary

Dormont Manufacturing Co in Makati is seeking an Executive Assistant to support top-level management. You will perform various administrative tasks, manage calendars, coordinate travel, and assist with document preparation in a hybrid work setup.

The ideal candidate should have significant experience in executive support, strong communication skills, and expertise in MS Office and Google tools. This role is pivotal in ensuring smooth operations and client support.

Qualifications

• Experience as an executive assistant with 5 – 8 years in administrative support.
• Ability to work with top-level management and maintain confidentiality.
• Strong verbal and written communication skills.

Responsibilities

• Provide secretarial support to partners and directors.
• Manage calendars, meetings, and travel arrangements.
• Prepare documents and assist in finance-related tasks.

Skills

Executive Office Administration

Problem Solving

Management Skills

Communication

Confidentiality

Education

College degree in Business Administration or related fields

Bachelor Degree preferred

Tools

MS Office

Google suite tools

Salesforce

Job description

Line of Service

Advisory

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Administrative

Job Description & Summary

About the Role

As an Executive Assistant, you’ll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:

• Perform secretarial support to Partners and Directors level
• Calendar and diary management (e.g. booking meetings, ensuring no meeting conflicts, prioritise meetings)
• Expense claims submission (in accordance with policy) and verification
• Coordinate event-related logistics (e.g. venue booking, room set-up, food catering, workshop tools required)
• Travel management (in accordance with policy) including travel arrangements coordination (e.g. flight, visa, transport, airport transfer, hotel arrangements
• Namecard requisitions and timesheet submission
• Assist in preparation of documents for engagements (e.g. formatting, proofreading, binding, courier, sending for digital signature, archiving)
• Responsible for providing client support to core consulting GTMs.
• Provide approval on related documents with Partner’s consent (e.g. engagement letters and invoices using DocuSign)
• Collate CV and resumes so that project teams can reach out to get a copy for proposals
• Accounts receivable monitoring and reporting
• Partner onboarding & offboarding
• Monitor clearance progress
• Assist with a variety of internal projects and coaching group engagement (e.g. LoS and coaching group social activities)
• Provide general support for visitors (e.g. receive guests and bring to meeting venue)
• Managing updates on Salesforce for client contacts, meetings etc (training will be provided to the EAs)
• Opportunity and contact management
• Cloudbooking/Book partner rooms
• Client Services support
• GTM specific tasks

About You

• College degree graduate in Business Administration or other related courses.
• At least 5 – 8 years’ experience as an executive assistant or other relevant administrative support
• Must be comfortable working with the top-level management
• In-depth understanding of entire MS Office and Google suite tools
• Can meet deadlines in a fast-paced and quickly changing environment
• Outstanding organizational and management skills
• Ability to maintain high level of professionalism and confidentiality
• Good in problem solving with strong decision‑making skills
• Professional level verbal and written communication skills
• Open to work in Makati City, hybrid setup (at least 2x a week, might change depending on the need of the business)

Education

Degrees/Field of Study required: College degree graduate in Business Administration or other related courses.

Degrees/Field of Study preferred: Bachelor Degree

Certifications

None specified

Required Skills

Executive Office Administration

Optional Skills

Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management

Desired Languages

None specified

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

Yes

Job Posting End Date

Not Specified