Executive Assistant (Night Shift | Onsite)

Satellite Office; Metro Manila; On-site; PHP 502,000 - 837,000; Full time

Job summary

Satellite Office in Manila, Philippines seeks an Executive Assistant to support global Account Managers and coordinate merchandise programs across markets. The role partners with vendors, prepares quotes, and tracks orders from request to delivery, ensuring accuracy and timely execution.

This position offers a strong path into Sales Operations, with exposure to cross-functional teams and leadership opportunities as you grow your career.

Qualifications

• Experience as an Executive Assistant, Virtual Assistant, or admin coordination supporting senior stakeholders.
• Ability to coordinate branded merchandise programs across multiple markets.
• Comfort working with vendors and presenting options to clients.

Responsibilities

• Coordinate branded merchandise programs with global Account Managers.
• Source, price, and present merchandise options with regional vendors.
• Prepare quotes, sales proposals, and cost analysis reports.
• Process and track orders from request to delivery with accuracy.
• Liaise with vendors on pricing, timelines, and product quality.
• Monitor shipments and anticipate delays to prevent issues.
• Maintain order records, status reports, and inventory across accounts.
• Use Excel to analyze order trends and operational data.
• Collaborate cross-functionally with sales, finance, logistics and creative teams.

Skills

Coordination

Administrative support

Vendor management

Cross-functional collaboration

Communication

Tools

Excel

Job description

Executive Assistant

Manila, Philippines | Full-time | Night Shift (aligned to US hours)

If you're the kind of person who takes pride in keeping things running smoothly, communicating clearly, and getting things done without being asked twice, this role was written for you.

We're looking for an Executive Assistant to join our Manila team, one of the world's leading branded merchandise companies. You'll work directly alongside global Account Managers, helping deliver merchandise programs for some of the biggest brands in the world. This is a coordination and client support role at its core, and a proven launchpad into a career in sales.

Room to Grow Your Career

The Executive Assistant role is a strong foundation for building a career with the client. Coordinators who want to move toward Sales typically progress into an Associate Account Manager role, and from there, into other client-facing or leadership positions within Sales Operations. Progression depends on individual readiness, performance, and business needs, but there's a real, well-supported path for coordinators who want to grow.

What You'll Be Doing

• Support global Account Managers by coordinating branded merchandise programs across multiple international markets
• Source, price, and present merchandise options to clients, working with vendors across different regions
• Prepare quotes, sales proposals, and cost analysis reports
• Process and track orders from initial request through to final delivery, making sure every detail is accurate
• Liaise with vendors on pricing, timelines, and product quality
• Monitor shipments and get ahead of delays before they become problems
• Maintain order records, status reports, and inventory tracking across multiple accounts
• Use Excel to analyse order trends and operational data
• Work cross-functionally with sales, finance, logistics, and creative teams to keep programs on track
• Identify risks early and solve problems before they reach the client

What We're Looking For

We're open to a range of backgrounds. If you've worked as an Executive Assistant, Virtual Assistant, or in an admin coordination role supporting senior stakeholders, you'll find a lot of this work familiar. We're also interested in candidates from sales support, order management, purchasing, or customer service backgrounds. What matters most is how you work, not exactly where you've worked.