Executive Assistant — Night Shift, AI-Driven Calendar Master

Relay Human Cloud; Philippines; On-site; PHP 391,000 - 614,000; Full time

Job summary

Relay Human Cloud is seeking an organized and proactive Executive Assistant to support a US-based client from our Makati office on a night shift. You will manage calendars, handle communications, coordinate research, and ensure deadlines are met.

The role requires strong English communication, 2+ years in a similar role, and the ability to use AI tools for research and productivity. Flexibility and discretion are essential for this position.

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• High attention to detail with the ability to juggle multiple priorities.
• Proactive, resourceful approach with clear summaries.

Responsibilities

• Manage the executive's Outlook calendar, email, meetings, and daily agenda.
• Triage incoming emails and requests, flagging what needs immediate attention, follow-up, or escalation.
• Review letters and documents, research and summarize key points for the executive.
• Use AI tools and resources to research questions, analyze documents, and suggest next steps.
• Track projects, tasks, deadlines, and follow-ups to ensure nothing slips.
• Help prioritize daily work and handle routine decisions and follow-ups.
• Support client onboarding by gathering information and coordinating documents.
• Assist with billing and admin tasks, including reviewing billing details and updates.
• Prepare meeting agendas, notes, action items, and follow-up lists.
• Coordinate with clients, vendors, and other contacts on administrative matters.
• Keep digital files and records organized.
• Handle general office management and other executive support tasks as needed.
• Spot pending issues and follow up proactively.

Skills

Organization

Time management

English communication

Proactive research

Outlook & MS Office

AI tool literacy

Discretion

Adaptability

Tools

Outlook

MS Office

ChatGPT

Job description

Relay Human Cloud is seeking an organized and proactive Executive Assistant to support a US-based client from our Makati office on a night shift. You will manage calendars, handle communications, coordinate research, and ensure deadlines are met.

The role requires strong English communication, 2+ years in a similar role, and the ability to use AI tools for research and productivity. Flexibility and discretion are essential for this position.