Strategic Project Controls Executive Assistant

D2B; Manila; On-site; PHP 781,000 - 949,000; Full time

Job summary

D2B in Manila is seeking an Executive Assistant for Engineering/Project Control to act as a high-influence coordinator across Sales, Engineering, Workshop and Executive. You will help strengthen project control, information quality and cross-department accountability, with hands-on coordination and disciplined follow-up.

The role focuses on ensuring gate processes, structured project records, accurate documentation and proactive status reporting, while managing scope, deadlines and owners in a

Qualifications

• Exceptional attention to detail, strong document control habits and a systems-oriented way of thinking.
• Project coordination or project controls capability, including scopes, requirements, action registers, schedules, Gantt charts and status reporting.
• Clear written communication, sound judgement and the confidence to follow up across all levels of the business.
• Strong Systems Engineering and Project Management and the willingness to learn and connect information across different business systems.
• Resilience, discretion and adaptability in a small-company environment where priorities move quickly and practical help is often required outside the core role.
• Experience in engineering, manufacturing, mining services, quality systems or formal project management will be highly regarded. MYOB Acumatica experience.

Responsibilities

• Create and maintain practical engineering-gate processes, protocols, checklists and checkpoints so projects cannot advance without the required inputs, reviews, evidence and sign-offs.
• Consolidate scattered information from multiple platforms, software tools and file systems into a structured, searchable and controlled project record.
• Develop consistent project documentation, customer updates, internal reports, approval packs and sign-off records, with strong attention to accuracy, presentation and traceability.
• Capture decisions and actions from meetings; assign clear owners and deadlines; follow up persistently; escalate overdue, unclear or incomplete commitments.
• Coordinate the Sales-to-Engineering handover and ongoing communication between Sales, Engineering, Workshop and management, ensuring protocols are followed and deliverables are complete.
• Support active project management by confirming scope, gathering requirements, maintaining assumptions and decision records, tracking changes, monitoring progress and keeping Gantt charts current.
• Maintain a portfolio view of engineering work, apply firm task prioritization and produce workload and capacity reports that support decisions on new projects, delivery commitments and future hiring.
• Provide flexible day-to-day support across departments as business priorities change, while protecting the agreed project controls and critical deadlines.

Skills

Project coordination

Documentation

Gantt charts

Stakeholder communication

Attention to detail

Tools

MYOB Acumatica

Job description

D2B in Manila is seeking an Executive Assistant for Engineering/Project Control to act as a high-influence coordinator across Sales, Engineering, Workshop and Executive. You will help strengthen project control, information quality and cross-department accountability, with hands-on coordination and disciplined follow-up.

The role focuses on ensuring gate processes, structured project records, accurate documentation and proactive status reporting, while managing scope, deadlines and owners in a