Executive Assistant Mandaluyong

Quanta Paper Corporation; Mandaluyong; On-site; PHP 350,000 - 550,000; Full time

Job summary

Quanta Paper Corporation in Mandaluyong seeks an Executive Assistant to support the CEO. You will manage the CEO's calendar, coordinate meetings, and prepare management reports and business correspondence with a high degree of professionalism and confidentiality.

The role requires initiative, sound judgment, and strong coordination with department heads, key accounts, suppliers, and partners to advance company objectives.

Qualifications

• Must provide direct administrative and operational support to senior executives.
• Experience with calendar management, meeting coordination, and report preparation.
• Ability to handle confidential records and sensitive information with discretion.

Responsibilities

• Manage CEO schedule and coordinate executive meetings.
• Prepare management reports and business correspondence.
• Monitor strategic assignments and liaise with department heads, key accounts, suppliers, and partners.
• Ensure compliance with regulatory and statutory requirements.

Skills

Calendar management

Meeting coordination

Business correspondence

Report preparation

Executive support

Confidential records handling

Operational management

Regulatory compliance

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

The position is responsible for managing the CEO's schedule, coordinating executive meetings, preparing management reports and business correspondence, monitoring strategic assignments, and facilitating communication with department heads, key accounts, suppliers, and business partners. The role requires a high degree of professionalism, confidentiality, initiative, and sound judgment to support effective executive decision-making and the achievement of company objectives.

EDUCATION

Bachelor's degree in Business Administration, Management, Marketing, Office Administration, or a related field.

WORK EXPERIENCE

Preferably with at least two (2)years of relevant experience as an Operational Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role.

Experience supporting senior executives or top management is an advantage.

COMPETENCIES AND SKILLS

• Providing direct administrative and operational support to a CEO, President, General Manager, or other senior executive.
• Proven experience in calendar management, meeting coordination, business correspondence, report preparation, and executive documentation.
• Knowledgeable incoordinating with department heads, monitoring management directives, and following up on business projects and assignments.
• Familiarity with sales reports, business operations, customer relations, and cross-functional coordination is an advantage.
• Experience handling confidential company records, executive communications, and sensitive business information.
• High Stress tolerance
• Knowledgeable in Operational Management
• Knowledgeable in the application and processing of business permit, license to operate, and other regulatory and statutory requirements