EXECUTIVE ASSISTANT (Business Support Expert)

HRTX; Philippines; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

HRTX is seeking an Executive Assistant (Business Support Expert) to provide high-level administrative and strategic support to the General Manager and Manila leaders. The role focuses on managing complex calendars, travel, expense reporting, and coordinating top-level meetings with discretion and professionalism.

Responsibilities include preparing agendas and minutes, coordinating stakeholder communications, and overseeing office operations and events to ensure efficient daily workflows.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Strong calendar management and scheduling capabilities.
• Proactive, highly organized, and resourceful with discretion.
• Excellent communication and stakeholder coordination skills.

Responsibilities

• Executive support and calendar management for the General Manager and Manila Key Leaders.
• Coordinate meetings, prepare agendas, minutes, and follow-up actions for leadership meetings.
• Serve as primary liaison between executives and internal/external stakeholders with confidentiality.
• Oversee office operations and administrative processes to enhance efficiency, including events and logistics.

Skills

Executive support

Calendar management

Stakeholder management

Travel arrangements

Expense reporting

Discretion & confidentiality

Education

Bachelor's degree

Job description

EXECUTIVE ASSISTANT (Business Support Expert)

About the job EXECUTIVE ASSISTANT (Business Support Expert)

The Business Support Expert provides administrative and strategic support to the General Manager and Manila Key Leaders, ensuring seamless daily operations and effective management of executive priorities. This role requires a proactive, highly organized, and resourceful professional who can handle confidential matters, complex scheduling, stakeholder coordination, and strategic initiatives with efficiency and discretion.

Executive Support & Calendar Management. Manage the executives complex schedule, ensuring optimal time management and prioritization of key meetings. Handle appointment scheduling, travel arrangements, and expense reporting.

Meeting Coordination & Preparation. Organize and coordinate high-level meetings, executive briefings, and board presentations. Prepare agendas, minutes, reports, and follow-up action items for leadership meetings.

Communication & Stakeholder Management. Act as the primary liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality. Handle sensitive information with discretion and sound judgment.

Oversee office operations and administrative processes to enhance efficiency. Coordinate logistics for business events, conferences, and external engagements. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Work Experience

5+ years of experience as an Executive Assistant, preferably supporting C-level executives.

Management Trainee Qualities

Experience in Events Management (Hosting as well)

Education

Bachelors degree in business administration, Communications, or a related field.