Executive Assistant (Hybrid)

EnableSME, Inc.; Eastern Manila District; Hybrid; PHP 469,000 - 670,000; Full time

Job summary

enablesGROUP in Ortigas, Pasig, PH is seeking an experienced Executive Assistant to support the Operations Director in a technical, project-driven environment. This role blends executive support with operational coordination, business reporting, stakeholder management, and project tracking.

The ideal candidate is highly organized, proactive, and comfortable collaborating with senior stakeholders. Proficiency in Microsoft Office and strong written and verbal communication are essential to succeed

Qualifications

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar supporting a director/senior management team.
• Strong organizational skills with ability to manage competing priorities and multiple workstreams.
• Excellent written and verbal communication; able to coordinate across teams and senior stakeholders.

Responsibilities

• Provide executive support to the Operations Director, including calendar management and meeting coordination.
• Prepare management reports, agendas, briefing notes, and action trackers.
• Monitor project milestones, deadlines, and deliverables across teams.

Skills

Executive support

Organization

Communication

Proactive

Remote collaboration

Education

Bachelor's degree in Business Administration / related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Join the enablesGROUP - Where Talent Meets Opportunity!

Why Join enablesGROUP?

Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.

Fast forward to 2026, we’ve grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGroup, you’re not just joining a company – you’re joining a community that values growth, learning, and success. Check us out at www.enablesgroup.com.

At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, and success.

We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.

Our Perks & Benefits include:

• Comprehensive health and life insurance starting Day 1, covering 2 eligible dependents.

• A total of 19 leave credits.

• Endless opportunities for career advancement with annual performance reviews and salary increases.

• Company-provided laptop to set you up for success.

• Convenient office location in Pasig, at the heart of Manila, accessible to all.

• Loyalty rewards: Employees celebrating 5 years could receive a profit-sharing scheme.

• In-house learning & development programs with access to the latest in AI and technology.

Job Title: Executive Assistant
Location: Ortigas, Pasig, PH
Work Schedule: Monday to Friday, UK Shift, Hybrid

Job Details

We are seeking an experienced Executive Assistant to support the Operations Director of a business operating in a technical, project-driven environment. This role goes beyond traditional administrative support, combining executive assistance with operational coordination, business reporting, stakeholder management, and project tracking.

You will help keep business priorities on track by coordinating meetings, monitoring deadlines, preparing management reports, and following up on key deliverables. You will also support commercial activities, including tender documentation, client submissions, procurement coordination, and contract administration.

The ideal candidate is highly organised, proactive, and comfortable working with senior stakeholders. Experience in engineering, construction, infrastructure, utilities, or technical services will be highly valued.

Key Responsibilities

• Provide executive support to the Operations Director, including calendar management, meeting coordination, and prioritisation of commitments.

• Manage internal and external communications, ensuring timely responses and effective follow-through.

• Prepare meeting agendas, management reports, presentations, briefing notes, and action trackers.

• Monitor operational priorities, project milestones, deadlines, and deliverables across teams.

• Coordinate with project managers, operational teams, clients, and senior stakeholders to maintain clear communication and accountability.

• Track actions from leadership meetings and project reviews, following up to ensure agreed deliverables are completed.

• Assist with operational planning, business performance reporting, dashboards, and continuous improvement initiatives.

• Support tender submissions, client documentation, business opportunities, and commercial deadlines.

• Coordinate procurement activities, supplier communications, and contract administration when required.

• Manage travel arrangements, expenses, document control, filing systems, and other executive administration requirements.

• Maintain accurate business records and handle confidential information with discretion.

• Support client meetings, presentations, workshops, and other operational initiatives as needed.

What We’re Looking For

• Proven experience as an Executive Assistant, Senior Administrative Assistant, Operations Assistant, or in a similar role supporting a director or senior management team.

• Strong organisational skills and the ability to manage competing priorities, deadlines, and multiple workstreams.

• Experience preparing professional business documents, reports, presentations, and management updates.

• Strong written and verbal communication skills, with confidence coordinating across teams and senior stakeholders.

• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

• Excellent attention to detail, sound judgement, and the ability to manage confidential information.

• A proactive, solutions-focused approach, with the ability to anticipate requirements and work independently in a remote environment.

Industry Experience We Value

Candidates with experience in any of the following environments are strongly encouraged to apply:

• Engineering and technical services

• Construction and infrastructure

• Utilities and related industries

• Project-driven or operational service businesses

Experience with project coordination, operational reporting, tender documentation, procurement, or contract administration will be an advantage.

Qualifications

A degree or relevant professional experience is preferred. A qualification in Business Administration, Management, or a related discipline is an advantage but not essential.

If you have strong executive support experience and understand the demands of a technical or project-driven business, we encourage you to apply.