Office Administrator (Bookkeeping/Accounting | AU Client)

EnableSME, Inc.; Eastern Manila District; Hybrid; PHP 469,000 - 714,000; Full time

Benefits offered by this job

Health & life insurance

Leave credits

Career advancement

Laptop provided

Office in Pasig

Profit-sharing (5 years)

Learning & AI programs

Job summary

enablesGROUP in Ortigas, Pasig, PH is seeking an Office Administrator to support a growing bookkeeping practice. The role involves client onboarding, systems administration, and coordinating workflows with bookkeepers in a hybrid setup (3x onsite, 2x WFH).

The company offers extensive learning programs and strong growth opportunities. The ideal candidate is organized, tech-savvy, and capable of managing multiple priorities in a fast-paced professional services environment.

Qualifications

• At least 2 years in an office-based administrative, operations, or professional services role.
• Experience supporting finance, bookkeeping, accounting, or operations teams is highly desirable.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong Excel skills, including VLOOKUP, data management, spreadsheet formatting, and basic reporting.
• Experience working with workflow management systems or business software is an advantage.
• Familiarity with Xero and/or MYOB is highly desirable.

Responsibilities

• Assist with client onboarding and systems administration.
• Coordinate client and task allocation among bookkeepers.
• Provide basic bookkeeping and administrative support to the bookkeeping team.
• Assist with IT support, software queries, and system troubleshooting.
• Support process improvements and operational objective achievement.

Skills

Excel

MS Office

Data entry

Workflow coordination

Xero

Tools

Pure Workflow

Xero

MYOB

Job description

Join the enablesGROUP – Where Talent Meets Opportunity!

Why Join enablesGROUP?
Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.
Fast forward to 2026, we’ve grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, & success. Check us out at www.enablesgroup.com.
At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, & success.

We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.

Our Perks & Benefits include:

• Comprehensive health and life insurance starting Day 1, covering 2 eligible dependents.
• 19 leave credits for vacation and emergency.
• Endless opportunities for career advancement with annual performance reviews and salary increases.
• Company-provided laptop to set you up for success.
• Convenient office location in Pasig, at the heart of Manila, accessible to all.
• Loyalty rewards: Employees celebrating 5 years could receive a profit-sharing scheme.
• In-house learning & development programs with access to the latest in AI and technology.

Job Title: Office Administrator
Location: Ortigas, Pasig, PH
Work Schedule: Monday to Friday, 6:00 AM to 3:00 PM PH Time (Hybrid | 3x Onsite, 2x WFH)

Job Details

We are seeking a highly organized, technology-savvy, and detail-oriented professional to support the operations of a growing bookkeeping practice.

The successful candidate will play an important role in ensuring efficient client onboarding, workflow coordination, systems administration, and day-to-day operational support. This position will work closely with bookkeepers and management to maintain organized processes, monitor task completion, and improve overall operational efficiency.

The ideal candidate is proactive, adaptable, comfortable working with various software platforms, and capable of managing multiple priorities in a fast-paced professional services environment.

Key Responsibilities

1. Client Onboarding & Systems Administration

• Assist with setting up new client accounts and onboarding processes.
• Prepare, manage, and maintain onboarding documentation, forms, and checklists.
• Ensure client information is accurately captured and updated across internal systems.
• Coordinate the implementation of client systems and workflows.
• Identify opportunities to improve onboarding procedures and system efficiency.

2. Workflow Coordination & Management

• Assist in coordinating client and task allocation among bookkeepers.
• Establish, configure, and maintain client workflows.
• Monitor and manage workflow activities using Pure Workflow.
• Track task progress, deadlines, and outstanding deliverables.
• Identify workflow bottlenecks, follow up on pending tasks, and elevate issues when necessary.
• Ensure workflows are properly maintained and aligned with operational requirements.

3. Bookkeeping & Operational Support

• Provide basic bookkeeping and administrative support to the bookkeeping team.
• Perform data entry and assist with data preparation and validation.
• Create, format, and prepare CSV files for system uploads.
• Assist with basic Xero and/or MYOB-related administrative tasks.
• Ensure accuracy, completeness, and timely delivery of assigned support tasks.

4. General Administration & Technical Support

• Provide general administrative support to management and the bookkeeping team.
• Assist with basic IT support, software queries, and system troubleshooting.
• Maintain organized digital files, records, and business documentation.
• Support the effective use and maintenance of internal systems and technology platforms.

5. General Operational Support

• Assist with other administrative and operational activities as required.
• Participate in process improvement initiatives to enhance productivity and efficiency.
• Support management and team members in meeting operational objectives.

Qualifications & Experience

Minimum Requirements

• At least 2 years of experience in an office-based administrative, operations, or professional services role.
• Experience supporting finance, bookkeeping, accounting, or operations teams is highly desirable.
• Demonstrated proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong Excel skills, including VLOOKUP, data management, spreadsheet formatting, and basic reporting.
• Experience working with workflow management systems or business software is an advantage.
• Familiarity with Xero and/or MYOB is highly desirable.
• Exposure to client onboarding, systems administration, or process coordination is an advantage.