Executive Assistant: Global Scheduling & Stakeholder Support

DBA Global Shared Services Inc.; Mabalacat; On-site; PHP 670,000 - 893,000; Full time

Job summary

DBA Global Shared Services Inc. is seeking an Executive Assistant to manage correspondence, scheduling, and overall administrative tasks for the Turnkey Shared Services (TSS) division. You will report to the Team Leader and the Manager of TSS, handling confidential information with discretion.

The role requires strong English communication, proficiency with Google Workspace, and the ability to work across Australian time zones. Clark-based onsite position with occasional after-hours flexibility.

Qualifications

• Bachelor's degree required or equivalent.
• Experience as an executive/personal assistant or senior admin preferred.
• Excellent written and verbal English for intercompany and Australian client correspondence.
• Strong attention to detail and ability to work under pressure with tight deadlines.
• Proactive, adaptable, and able to learn new terminology in a software-driven environment.

Responsibilities

• Manage a high-volume Gmail inbox and triage important items.
• Own executive calendar: schedule, reschedule, and resolve conflicts.
• Arrange domestic and international travel and itineraries.
• Prepare briefing materials, circulate agendas, and capture minutes.
• Coordinate meetings across multiple time zones and with international stakeholders.
• Maintain confidential information with discretion and integrity.
• Prepare documents, reports, and presentations using Google tools.
• Track deadlines and follow up on action items to completion.

Skills

Inbox management

Calendar management

Stakeholder management

Executive communication

Multitasking

Education

Bachelor's degree

Tools

Gmail

Google Calendar

Drive

Docs

Sheets

Meet

Job description

DBA Global Shared Services Inc. is seeking an Executive Assistant to manage correspondence, scheduling, and overall administrative tasks for the Turnkey Shared Services (TSS) division. You will report to the Team Leader and the Manager of TSS, handling confidential information with discretion.

The role requires strong English communication, proficiency with Google Workspace, and the ability to work across Australian time zones. Clark-based onsite position with occasional after-hours flexibility.