Executive Assistant

DBA Advisory; Mabalacat; On-site; PHP 446,000 - 670,000; Full time

Job summary

DBA Advisory in Clark, Philippines is seeking an Executive Assistant to support senior leaders, managing inbox, calendar, calls, and project follow-ups with high discretion.

Candidates should have a Bachelor's degree, strong English, and proficiency in Google Workspace; willingness to learn, adapt, and work extended hours, including weekends. Australian client communication experience is a plus.

Qualifications

• Bachelor’s degree in any field; business-related is a plus.
• Prior Exec/PA/VA experience preferred; exceptional candidates considered.
• Strong learning aptitude and proactive problem solving.
• Excellent written and verbal English.

Responsibilities

• Manage inbox, calendar, calls, and project follow-ups.
• Correspond with Australian clients on the executive’s behalf.
• Maintain confidentiality and handle sensitive information.
• Learn new terminology and adapt in a technical software environment.
• Be flexible for extended hours and occasional weekends.

Skills

English proficiency

Google Workspace

MS Office

Multitasking

Calendar management

Email management

Communication

Discretion

Education

Bachelor’s degree

Tools

Google Workspace

MS Office

Job description

• Must have a Bachelor’s Degree in any field. Business Administration, Office Administration, Communication, or a related course is an advantage.
• Prior experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or in a senior administrative role is strongly preferred. Exceptional candidates with less experience but clear aptitude will be considered.
• Genuinely eager to learn and actively seeks growth and difficult work over comfort and predictability. This matters more to us than any single line on your CV.
• Smart, quick to learn, and resourceful.
• Able to pick things up with minimal handholding and figure out what needs doing without being told twice.
• Strong multitasking ability; Should be able to manage inbox, calendar, calls, and project follow-ups all at once without letting any of them drop.
• Composure under pressure; Should be able to stay accurate and level-headed when it gets busy.
• Flexible and available during critical project phases, including extended hours and occasional weekend work.
• Excellent written and verbal English for corresponding directly with Australian clients on the executive’s behalf.
• Proficient in Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Meet). Familiarity with MS Office is a plus.
• Knows what to elevate, what to handle independently, and when to ask appropriately.
• Meticulous attention to detail, especially under pressure and tight deadlines.
• Proactive and anticipatory: identifies problems and prepares solutions before being asked.
• Comfortable working within a technical, software-driven environment and willing to learn relevant terminology.
• High level of discretion, professionalism, and integrity. A substantial amount of confidential client and commercial information passes through this role, and absolute trustworthiness is a baseline expectation.
• Willing to learn, adapt, and undergo training as required.
• Willing to be assigned to Clark.