Executive Assistant

Infinity 88 Business Consultancy; Eastern Manila District; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Infinity 88 Business Consultancy seeks an experienced Executive Assistant to support an executive team. The role includes managing calendars, arranging travel, preparing documents, and drafting official communications for top leaders.

You will coordinate meetings, prepare agendas and minutes, and assist with confidential records. The ideal candidate has at least 5 years in executive support, strong organizational skills, and experience in corporate or financial services.

Qualifications

• Bachelor’s degree or higher in a related field.
• Minimum 5 years’ experience in executive support or admin management.
• Experience with high-level communications in corporate or financial services.

Responsibilities

• Manage executive calendars, travel, and appointments.
• Prepare and organize correspondence, reports, and presentations.
• Draft official communications for the President and COO.
• Coordinate meetings, agendas, minutes, and follow-ups.
• Support executive-led projects and track deadlines.

Skills

Executive administrative support

Calendar management

Travel coordination

Communication drafting

Confidential handling

Education

Bachelor’s degree in Business Administration, Office Management, Communication, or related field

Job description

SPECIFIC DUTIES AND RESPONSIBILITIES

• 1. Executive Administrative Support

  Manage and maintain executive calendars, appointments, and travel arrangements.

  Prepare, review, and organize correspondence, reports, and presentations.

  Ensure proper documentation, filing, and safekeeping of confidential records.

• 2. Meeting and Event Coordination

  Organize and schedule meetings, including agenda preparation and minutes

  documentation.

  Ensure timely distribution of materials and monitor follow-up actions.

  Coordinate executive participation in corporate events and engagements.

• 3. Communication Management

  Screen calls, emails, and inquiries, ensuring appropriate and timely responses.

  Draft and issue official communications on behalf of the President and COO.

  Maintain professional relationships with internal and external stakeholders.

• 4. Project and Task Assistance

  Provide support in executive-led projects, including coordination and monitoring of

  deliverables.

  Conduct research and prepare briefing materials as required.

  Track deadlines and ensure timely completion of assigned tasks.

• 5. Confidentiality and Compliance

  Uphold strict confidentiality in handling sensitive information.

  Ensure adherence to company policies, procedures, and compliance requirements.

  Demonstrate integrity, discretion, and professionalism in all responsibilities.

IV. JOB SPECIFICATION

A. Education

Bachelor’s degree in Business Administration, Office Management, Communication, or related field.

B. Experience

Minimum of 5 years’ experience in executive support or administrative management.

Demonstrated ability to manage complex schedules and high-level communications.

Experience in corporate or financial services environment preferred.