Executive Assistant

One Atomik Marketing Solutions Inc; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

One Atomik Marketing Solutions Inc. is seeking a reliable Executive Assistant to provide comprehensive administrative support to the company executive. You will manage daily schedules, coordinate meetings, prepare reports, and handle communications to keep important tasks on track.

The role requires strong organization, attention to detail, and discretion in handling confidential information. Proficiency in Microsoft Office and the ability to juggle multiple tasks with minimal supervision are

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related field.
• Previous experience as Executive Assistant or Administrative Assistant is an advantage.
• Good communication and organizational skills.
• Knowledgeable in Microsoft Office (Word, Excel, and PowerPoint).
• Able to manage multiple tasks and meet deadlines.
• Can work independently with minimal supervision.
• Trustworthy, responsible, and detail-oriented.
• Able to handle confidential information professionally.

Responsibilities

• Manage the executive's daily schedule, appointments, and meetings.
• Prepare reports, letters, presentations, and other documents.
• Coordinate meetings and record meeting minutes when needed.
• Arrange business travel, hotel bookings, and transportation.
• Communicate and coordinate with clients, suppliers, and employees.
• Monitor deadlines and follow up on pending tasks.
• Organize and maintain important files and documents.
• Provide general administrative support to the Director.
• Handle personal errands of the Directors.
• Safeguard sensitive personal, corporate, financial, and personnel information with absolute trust.
• Track and monitor project Purchase Orders (POs), including their status, approval, and issuance.
• Perform other related duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Independent work

Trustworthy

Confidentiality

MS Office proficiency

Education

Bachelor's degree in Business Administration, Office Administration, or related field

Job description

We are looking for a reliable, organized, and detail-oriented Executive Assistant to provide administrative support to our company executive. The successful candidate will help manage daily schedules, coordinate meetings, prepare documents, handle communications, and ensure that important tasks are completed on time.

Key Responsibilities

• Manage the executive's daily schedule, appointments, and meetings.

• Prepare reports, letters, presentations, and other documents.

• Coordinate meetings and record meeting minutes when needed.

• Arrange business travel, hotel bookings, and transportation.

• Communicate and coordinate with clients, suppliers, and employees.

• Monitor deadlines and follow up on pending tasks.

• Organize and maintain important files and documents.

• Provide general administrative support to the Director.

• Handle personal errands of the Directors.

• Safeguard sensitive personal, corporate, financial, and personnel information with absolute trust.

• Track and monitor project Purchase Orders (POs), including their status, approval, and issuance.

• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or any related course.

• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is an advantage.

• Good communication and organizational skills.

• Knowledgeable in Microsoft Office (Word, Excel, and PowerPoint).

• Able to manage multiple tasks and meet deadlines.

• Can work independently with minimal supervision.

• Trustworthy, responsible, and detail-oriented.

• Able to handle confidential information professionally.