Executive Assistant

Terasol Technologies Pvt. Ltd.; Hinoba-an; On-site; PHP 223,000 - 402,000; Full time

Job summary

Terasol Technologies Pvt. Ltd. seeks an experienced Executive/Administrative Assistant to manage the executive’s calendar, arrange meetings, and prepare essential documents for leadership.

You will handle emails, coordinate with internal teams and external partners, maintain confidential information, arrange travel, take minutes, and track action items to ensure timely delivery while supporting day-to-day operations and multiple priorities.

Qualifications

• Experience supporting executive-level staff in fast-paced environments.
• Strong written and verbal communication skills.
• Proficiency in MS Office and basic MIS reporting.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting calendars.
• Prepare presentations, reports, documents, and MIS as required.
• Handle emails, correspondence, and follow-ups on behalf of management.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Maintain confidential documents and business information.
• Arrange travel, accommodation, and other logistics when required.
• Prepare meeting agendas, minutes, and track action items.
• Follow up with teams to ensure timely completion of assigned tasks.
• Maintain records, files, and important documents.
• Support management in day-to-day administrative and operational activities.
• Handle multiple priorities and ensure deadlines are met.

Skills

Calendar management

Meeting coordination

Presentation skills

Email management

Stakeholder coordination

Confidentiality

Travel arrangements

Minutes taking

Documentation

Multitasking

Tools

MS Office

MIS reporting

Job description

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.