Executive Assistant & Creative Projects Lead

Philippines; Quezon City; Remote; PHP 353,000 - 881,000; Full time

Job summary

Philippines is seeking an Executive Assistant VA who thrives on organization and smooth operations. You will bridge leadership, creative, and operations teams, ensuring deadlines are met, priorities clarified, and communications flow seamlessly.

As right hand to leadership, you will manage calendars, coordinate meetings, draft agendas, and keep project timelines on track for the creative studio and operational initiatives.

Qualifications

• Experience managing projects or operations in a creative/agency environment is a plus.
• Ability to juggle multiple deadlines and keep teams aligned.
• French language skills are a plus.
• Experience in the creative industry is advantageous.
• Excellent communicator with strong follow-through and attention to detail.
• Highly organized, proactive, and able to own outcomes.
• Familiar with project management and scheduling tools like ClickUp, Notion, Google Workspace, Calendly.
• Thrives in a fast-paced, collaborative setting with professionalism under pressure.
• 5+ years of remote work supporting director-level leadership.

Responsibilities

• Manage leadership calendars, schedule meetings, and coordinate logistics for key events.
• Prepare and share meeting agendas, notes, and action items with follow-through.
• Act as a communication hub, flagging urgent priorities and routing requests.
• Support planning and execution of internal projects and process improvements.
• Follow up with team members and stakeholders to keep commitments on track.
• Draft or polish communications and updates for internal/external use.
• Anticipate leadership needs and proactively clear roadblocks.
• Maintain confidentiality and discretion with sensitive information.
• Oversee project timelines, deliverables, and approvals across creative initiatives.
• Coordinate designers and contributors to keep the creative studio on track.
• Provide regular status updates and ensure alignment across stakeholders.
• Manage briefs, assets, and project documentation for easy access.
• Assist with scheduling and resource planning to optimize team bandwidth.

Skills

Project/Operations management

Deadline management

French language

Creative industry experience

Communication & follow-through

Organized & proactive

PM tools (ClickUp/Notion)

Scheduling tools (Google Workspace/Cal

Remote work experience (5+ years)

Experience with senior leadership

Tools

ClickUp

Notion

Google Workspace

Calendly

Job description

Philippines is seeking an Executive Assistant VA who thrives on organization and smooth operations. You will bridge leadership, creative, and operations teams, ensuring deadlines are met, priorities clarified, and communications flow seamlessly.

As right hand to leadership, you will manage calendars, coordinate meetings, draft agendas, and keep project timelines on track for the creative studio and operational initiatives.