Strategic Executive Assistant with Finance Flair

Virtual Assist; Philippines; On-site; PHP 420,000 - 640,000; Full time

Job summary

Virtual Assist in the Philippines is seeking an experienced Executive Assistant to provide strategic and operational support to company leadership. You will manage complex schedules, prepare materials, and maintain records while ensuring confidentiality and professionalism.

You will also work with Clearing (getclearing.com) to support accounting-related workflows and help with financial documentation and travel coordination.

Qualifications

• 3+ years of experience as an Executive Assistant, Senior Virtual Assistant, Operations Coordinator, or similar support role.
• Excellent written and verbal English communication skills.
• Advanced proficiency with Google Workspace and/or Microsoft Office applications.
• Experience with productivity and project management tools such as ClickUp, Asana, Trello, Monday.com, Notion, Slack or similar platforms.
• Familiarity with CRM systems, including HubSpot, Salesforce, Zoho, or equivalent software.
• Experience with accounting software, particularly Clearing (getclearing.com).
• Basic understanding of bookkeeping workflows, invoice management, expense tracking, and financial documentation.
• Strong ability to prioritize tasks, manage deadlines, and adapt to changing business needs.
• Professionalism, integrity, and confidentiality when handling sensitive information.
• Experience supporting executives, founders, or senior leadership teams is highly preferred

Responsibilities

• Coordinate and manage executive schedules and meetings.
• Screen, organize, and prioritize emails and requests for leadership.
• Prepare reports, presentations, and briefing materials for meetings.
• Maintain CRM platforms and operational records with accuracy.
• Support accounting workflows using Clearing software and related tasks.
• Coordinate travel arrangements and event planning.
• Collaborate with cross-functional teams to ensure smooth project execution.
• Assist with recruitment coordination and candidate communications.
• Monitor key business metrics and compile performance reports.

Skills

English communication

Organizational skills

Attention to detail

Confidentiality

Independent work

Tools

Google Workspace

Microsoft Office

ClickUp

Asana

Trello

Monday.com

Notion

Slack

Job description

Virtual Assist in the Philippines is seeking an experienced Executive Assistant to provide strategic and operational support to company leadership. You will manage complex schedules, prepare materials, and maintain records while ensuring confidentiality and professionalism.

You will also work with Clearing (getclearing.com) to support accounting-related workflows and help with financial documentation and travel coordination.