Executive Assistant - Remote

Philippines; Quezon City; Remote; PHP 353,000 - 881,000; Full time

Job summary

Philippines is seeking an Executive Assistant VA who thrives on organization and smooth operations. You will bridge leadership, creative, and operations teams, ensuring deadlines are met, priorities clarified, and communications flow seamlessly.

As right hand to leadership, you will manage calendars, coordinate meetings, draft agendas, and keep project timelines on track for the creative studio and operational initiatives.

Qualifications

• Experience managing projects or operations in a creative/agency environment is a plus.
• Ability to juggle multiple deadlines and keep teams aligned.
• French language skills are a plus.
• Experience in the creative industry is advantageous.
• Excellent communicator with strong follow-through and attention to detail.
• Highly organized, proactive, and able to own outcomes.
• Familiar with project management and scheduling tools like ClickUp, Notion, Google Workspace, Calendly.
• Thrives in a fast-paced, collaborative setting with professionalism under pressure.
• 5+ years of remote work supporting director-level leadership.

Responsibilities

• Manage leadership calendars, schedule meetings, and coordinate logistics for key events.
• Prepare and share meeting agendas, notes, and action items with follow-through.
• Act as a communication hub, flagging urgent priorities and routing requests.
• Support planning and execution of internal projects and process improvements.
• Follow up with team members and stakeholders to keep commitments on track.
• Draft or polish communications and updates for internal/external use.
• Anticipate leadership needs and proactively clear roadblocks.
• Maintain confidentiality and discretion with sensitive information.
• Oversee project timelines, deliverables, and approvals across creative initiatives.
• Coordinate designers and contributors to keep the creative studio on track.
• Provide regular status updates and ensure alignment across stakeholders.
• Manage briefs, assets, and project documentation for easy access.
• Assist with scheduling and resource planning to optimize team bandwidth.

Skills

Project/Operations management

Deadline management

French language

Creative industry experience

Communication & follow-through

Organized & proactive

PM tools (ClickUp/Notion)

Scheduling tools (Google Workspace/Cal

Remote work experience (5+ years)

Experience with senior leadership

Tools

ClickUp

Notion

Google Workspace

Calendly

Job description

We're looking for an Executive Assistant VA who thrives on keeping things organized, running smoothly, and moving forward. In this role, you'll be the bridge between leadership, creative, and operations, ensuring deadlines are met, priorities are clear, and communication flows seamlessly. You'll be the right hand to leadership—helping them stay focused on what matters most—while also playing a key role in keeping our creative studio and operational projects on track.

Work Hours

• Full-time
• 8:00 AM to 5:00 PM EST / 8:00 PM to 5:00 AM Philippine Time (PHT)

Rate

• $4-10 per hour depending on experience

We don't take a cut of your pay - ever.

You receive 100% of your full advertised rate - paid directly to you by your client. We never take a cut, percentage, or reduce your earnings in any way.

Potential Tasks

• Manage leadership calendars, schedule meetings, and coordinate logistics for key events.
• Prepare and share meeting agendas, notes, and action items and ensuring follow-through.
• Act as a communication hub, flagging urgent priorities and routing requests appropriately.
• Support planning and execution of internal projects and process improvements.
• Follow up with team members and stakeholders to keep commitments on track.
• Draft or polish communications, presentations, and updates for internal and external use.
• Anticipate leadership needs and proactively clear roadblocks.
• Maintain a high level of confidentiality and discretion when handling sensitive information.
• Own project timelines, deliverables, and approvals across creative initiatives.
• Keep the creative studio on track: coordinating designers, and other contributors.
• Provide regular status updates and ensure alignment across all stakeholders.
• Manage briefs, assets, and project documentation so everything is organized and easy to find.
• Help with scheduling and resource planning to optimize team bandwidth.

Skills/Experiences Required

• Experience managing projects or operations (agency or creative environment is a plus).
• Skilled at juggling multiple deadlines and keeping teams aligned.
• Speaking French is a plus
• Having some experience in the creative industry is a plus
• Excellent communicator with strong follow-through and attention to detail.
• Organized, proactive, and comfortable taking ownership of outcomes.
• Familiarity with project management tools (e.g., ClickUp, Notion, or similar) and scheduling systems (Google Workspace, Calendly).
• Able to thrive in a fast-paced, collaborative environment and maintain professionalism under pressure.
• 5 years of remote work experience
• 5 years supporting director-level (or higher) leadership

Your minimum internet speed should be 10 MBPS and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).