Executive Assistant & Client Experience Lead — Relocation

Confidential; Ormoc; On-site; PHP 480,000 - 720,000; Full time

Job summary

Virtual Staffing Solutions in Leyte, Philippines, is seeking an Executive Assistant to support the CEO and the executive team. The role includes day-to-day management of schedules, travel, and special projects, ensuring smooth operations and strategic coordination with cross-functional leaders.

The successful candidate will demonstrate strong communication, organizational skills, and discretion, thriving in a fast-paced BPO environment and delivering high-quality administrative support.

Qualifications

• Significant EA experience supporting senior executives, preferably in the BPO industry.
• Excellent written and verbal communication; drafting/editing reports and presentations.
• Advanced MS Office skills and experience with Zoom or MS Teams.
• Strong organization and meticulous follow-up with attention to detail.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide general administrative support for the VSS Executive Team.
• Manage an active calendar of appointments and assist the Executive Team.
• Set up interviews and meetings for the executives and screen visitors.
• Oversee and manage the CEO email and bring important emails to the CEO’s attention.
• Coordinate travel arrangements and events for the VSS Executive Team; ensure itineraries are met.
• Coordinate with cross-functional heads to ensure objectives and deliverables are met.
• Liaise with HR for event management responsibilities, as assigned.
• Plan, organize, budget, and execute events aligned with company goals.
• Ensure events are aligned with company goals and deliver a positive experience for participants.

Skills

EA experience

Excellent communication

MS Office & Zoom/Teams

Organization & detail

Discretion

Multi-tasking

Job description

Virtual Staffing Solutions in Leyte, Philippines, is seeking an Executive Assistant to support the CEO and the executive team. The role includes day-to-day management of schedules, travel, and special projects, ensuring smooth operations and strategic coordination with cross-functional leaders.

The successful candidate will demonstrate strong communication, organizational skills, and discretion, thriving in a fast-paced BPO environment and delivering high-quality administrative support.