Executive Assistant | AU Client | On-site

Green Mortgage Lawyers; Eastern Manila District; On-site; PHP 420,000 - 780,000; Full time

Benefits offered by this job

Competitive salary package

25 days of paid leave

HMO coverage from Day 1

Attendance bonuses and meal allowances

Complimentary rice, drinks, and snacks

A fun work environment with a focus on

work-life balance

Access to an entertainment and gaming

Monthly basketball and volleyball

Fun Fridays with games and more to unw

unwind and bond with colleagues

Job summary

Green Mortgage Lawyers is seeking an experienced Executive Assistant/Personal Assistant in Metro Manila to manage calendars, meetings, travel, and correspondence. You will prepare reports, time entries, and monthly billing, while coordinating with internal and external stakeholders.

Ideal candidates have 3–5 years in similar roles, exceptional English, strong organization, and the ability to handle confidential information with discretion.

Qualifications

• 3–5 years experience as an Executive Assistant, Personal Assistant, Business Assistant, or similar role.
• Exceptional written and verbal English communication skills.
• Proven ability to work autonomously with minimal direction.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Advanced proficiency in Microsoft Office Suite and business systems.
• Experience managing confidential and sensitive information.
• Strong problem-solving and decision-making capabilities.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Manage complex calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, including agendas and materials.
• Arrange travel, accommodation, and event bookings.
• Monitor emails and assist with drafting and management.
• Prepare reports, presentations, and business documents as required.
• Record and maintain accurate time entries.
• Process invoices, reimbursements, and payments.
• Assist with monthly billing and administrative financial tasks.
• Coordinate with internal stakeholders and external service providers.
• Maintain confidential records and information.
• Support project coordination and follow-up actions.

Skills

Executive Assistant experience

English communication

Autonomous work

Organizational skills

Attention to detail

MS Office proficiency

Confidential information handling

Problem solving

Multitasking

Tools

MS Office Suite

Business systems

Job description

GRAB THESE PERKS WHEN YOU GET HIRED

• Competitive salary package

• 25 days of paid leave

• HMO coverage from Day 1

• Attendance bonuses and meal allowances

• Complimentary rice, drinks, and snacks

• A fun work environment with a focus on work-life balance

• Access to an entertainment and gaming area

• Monthly basketball and volleyball games

• Fun Fridays with games and more to unwind and bond with colleagues

KEY RESPONSIBILITIES

Executive & Business Support

• Manage complex calendars, appointments, and meeting schedules.

• Coordinate internal and external meetings, including preparation of agendas and meeting materials.

• Arrange travel, accommodation, and event bookings.

• Monitor emails and assist with correspondence drafting and management.

• Prepare reports, presentations, and business documents as required.

• Record and maintain accurate time entries.

• Process invoices, reimbursements, and payments.

• Assist with monthly billing and administrative financial tasks.

• Coordinate with internal stakeholders and external service providers.

• Maintain confidential records and information.

• Support project coordination and follow-up actions.

Personal Assistant Support

• Conduct personal research and provide recommendations.

• Schedule personal appointments and manage personal calendars.

• Arrange family-related appointments and activities.

• Purchase and coordinate delivery of personal and household items.

• Coordinate personal travel and lifestyle arrangements.

• Manage reminders, renewals, subscriptions, and personal obligations.

• Liaise with personal service providers on behalf of the Executive.

Administrative Coordination

• Develop and maintain efficient administrative systems and processes.

• Prioritise competing tasks and manage deadlines effectively.

• Assist with document management and filing.

• Coordinate closely with internal administrative staff and other Executive Assistants as required.

• Provide ad hoc administrative support across business and personal matters.

QUALIFICATIONS AND SKILLS

• Minimum 3-5 years' experience as an Executive Assistant, Personal Assistant, Business Assistant, or similar role.

• Exceptional written and verbal English communication skills.

• Proven ability to work autonomously with minimal direction.

• Strong organisational and time management skills.

• High attention to detail and accuracy.

• Advanced proficiency in Microsoft Office Suite and business systems.

• Experience managing confidential and sensitive information.

• Strong problem-solving and decision-making capabilities.

• Ability to manage multiple priorities simultaneously.