Executive and Personal Assistant

Private Advertiser; Quezon City; On-site; PHP 420,000 - 720,000; Full time

Job summary

Private Advertiser in the Philippines is seeking an experienced Executive Assistant to support senior staff with calendar management, travel arrangements and correspondence. You will prepare reports, agendas and presentations, and coordinate meetings with relevant materials.

The role requires exceptional English communication, discretion with confidential information, strong Microsoft Office skills, and the ability to multitask in a fast-paced environment while liaising with internal teams and

Qualifications

• Proven experience in Executive/Personal Assistant roles.
• Excellent written and verbal English communication.
• Strong organisational and time-management abilities.
• Discretion with confidential information.

Responsibilities

• Managing executive calendars, scheduling meetings, appointments and travel arrangements.
• Preparing and managing correspondence, reports, presentations and other documentation.
• Coordinating meetings with agendas, minutes and distribution of materials.
• Handling telephone and email communications, prioritising messages.
• Maintaining filing systems and databases for easy retrieval.
• Supporting special projects and ad-hoc administrative tasks as required.

Skills

Calendar management

Communication

MS Office

Discretion

Independent worker

Tools

Microsoft Office Suite

Job description

Key responsibilities

• Managing executive calendars, scheduling meetings, appointments and travel arrangements for senior staff members

• Preparing and managing correspondence, reports, presentations and other documentation on behalf of executives

• Coordinating and organising meetings, including preparing agendas, taking minutes and distributing relevant materials

• Handling telephone and email communications, prioritising messages and routing them appropriately

• Managing confidential and sensitive information with discretion and professionalism

• Assisting with expense reports, invoicing and other administrative financial matters

• Coordinating travel itineraries, including flights, accommodation and ground transportation

• Maintaining organised filing systems and databases for easy retrieval of information

• Providing support with special projects and ad-hoc administrative tasks as required

• Liaising with internal departments and external stakeholders on behalf of the executive team

What we're looking for

• Proven experience as an Executive Assistant, Personal Assistant or similar administrative support role, ideally within a corporate or professional services environment

• Exceptional organisational and time management skills with the ability to manage multiple priorities and deadlines simultaneously

• Excellent written and verbal communication skills in English, with proficiency in professional correspondence

• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

• Discretion and confidentiality when handling sensitive and proprietary information

• Ability to work independently and use initiative whilst remaining responsive to the needs of senior staff

• Professional demeanour and strong interpersonal skills with the ability to build effective working relationships

• Attention to detail and commitment to delivering accurate and high-quality work

• Experience with travel coordination and expense management

• Flexibility and adaptability in a fast-paced, dynamic working environment