Executive Assistant

Greatwall Ventures OPC; Murcia; On-site; PHP 240,000 - 480,000; Full time

Job summary

Greatwall Ventures OPC is seeking an Executive Assistant to provide administrative, operational, and executive support to management. The role involves handling inquiries, coordinating daily activities, managing schedules, and ensuring tasks are completed accurately and on time.

The ideal candidate is trustworthy, organized, proactive, and capable of working efficiently in a fast-paced environment while maintaining high standards of professionalism and work ethics.

Qualifications

• Graduate of a four-year course; business-related courses are an advantage.
• Strong communication and interpersonal skills for handling inquiries and concerns.
• Excellent organizational and time-management abilities; ability to prioritize.
• Trustworthy, discreet, and able to handle confidential information.
• Demonstrates work ethics, accountability, integrity, and professionalism.
• Proactive, detail-oriented, and willing to learn new processes.
• Able to work under pressure, manage multiple tasks in a fast-paced environment.

Responsibilities

• Handle inquiries, requests, and concerns professionally with timely follow-up.
• Manage schedules, appointments, meetings, and administrative activities.
• Organize and monitor tasks to meet deadlines and priorities.
• Prepare, organize, and maintain documents, reports, and files.
• Coordinate with employees, clients, suppliers, and other stakeholders.
• Assist management with administrative tasks and operational requirements.
• Handle confidential information with discretion and integrity.
• Monitor pending concerns and communicate important matters to management.
• Adapt to changing priorities and manage multiple responsibilities.
• Perform other duties as assigned by management.

Skills

Communication

Time management

Discretion

Professionalism

Detail oriented

Ability to work under pressure

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

The Executive Assistant provides administrative, operational, and executive support to management by handling inquiries and concerns professionally, coordinating daily activities, managing schedules, and ensuring that tasks are completed accurately and on time. The ideal candidate is trustworthy, organized, proactive, and capable of working efficiently in a fast-paced environment while maintaining high standards of professionalism and work ethics.

Key Responsibilities

• Handle inquiries, requests, and concerns professionally, ensuring proper communication, coordination, and timely follow-up.

• Manage schedules, appointments, meetings, and other administrative activities.

• Organize, prioritize, and monitor tasks to ensure deadlines and priorities are met efficiently.

• Prepare, organize, and maintain documents, reports, records, and other business-related files.

• Coordinate with employees, clients, suppliers, and other stakeholders regarding daily business operations.

• Assist management with administrative tasks, operational requirements, and other assignments as needed.

• Handle confidential information and sensitive business matters with discretion and integrity.

• Monitor pending concerns and ensure that important matters are properly addressed and communicated to management.

• Adapt to changing priorities and manage multiple responsibilities in a fast-paced work environment.

• Perform other duties as may be assigned by management.

Qualifications and Requirements

• Graduate of any four-year course; business-related courses are an advantage.

• Strong communication and interpersonal skills, with the ability to handle inquiries and concerns professionally.

• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.

• Trustworthy, discreet, and capable of handling confidential information responsibly.

• Demonstrates strong work ethics, accountability, integrity, and professionalism.

• Proactive, detail-oriented, and willing to learn new processes and responsibilities.

• Able to work under pressure, manage multiple tasks, and adapt to a fast-paced environment.

• Proficient in Microsoft Office applications and Google Workspace.

• Capable of working independently while maintaining effective coordination with management and colleagues.

• Willing to perform administrative, operational, and other support functions as required.