Executive Assistant (AO-14176)

Access Offshoring; Manila; Remote; PHP 558,000 - 893,000; Full time

Benefits offered by this job

Work from Home Allowance

HMO for you and a dependent

20 Days Annual Leave and 5 Sick Leave

Job summary

Access Offshoring Philippines, Inc. is seeking an organized and proactive Executive Assistant to support senior leaders with day-to-day administrative duties.

The role emphasizes ownership of calendars, inbox management, meeting coordination, and documentation in a fully remote setup. Ideal candidates will have proven EA experience, strong communication skills, and the ability to manage competing priorities with discretion.

Qualifications

• Previous Executive Assistant experience is required.
• Strong calendar, inbox, meeting, and documentation management.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Provide day-to-day executive and administrative support to senior executives.
• Manage executive inboxes and emails; keep follow-ups organized.
• Coordinate and maintain calendars, meetings, and appointments.
• Prepare information and documentation for meetings.
• Take and organize meeting minutes and action items.
• Maintain filing and document management system.
• Coordinate travel arrangements and itineraries.
• Assist with LinkedIn and marketing-related tasks as needed.
• Work independently to anticipate administrative needs.

Skills

Executive EA experience

Calendar management

Inbox management

Meeting coordination

Documentation

Communication skills

Discretion

Independent work

LinkedIn/marketing support

Job description

Access Offshoring Philippines, Inc. | Full time

We are looking for a highly organised and proactive Executive Assistant to provide day-to-day administrative and executive support to senior leaders.

This role is ideal for someone with strong Executive Assistant experience who is confident managing competing priorities, keeping information organised, and taking ownership of administrative tasks. Industry experience is not required — we are primarily looking for someone with proven EA experience and excellent organizational and communication skills.

Key Responsibilities

• Provide day-to-day executive and administrative support to senior executives.
• Manage and organise executive inboxes and emails, ensuring messages and follow-ups are kept organised.
• Coordinate and maintain calendars, meetings, and appointments.
• Schedule meetings and ensure all relevant information and documentation are prepared.
• Take, organise, and maintain meeting minutes and action items .
• Manage and organise documents, files, and other administrative records.
• Maintain an efficient and structured filing and document management system.
• Coordinate travel arrangements, including itineraries and related bookings.
• Assist with general administrative tasks and executive requests as required.
• Provide support with LinkedIn and other marketing-related activities, including updating profiles and assisting with content preparation.
• Help keep day-to-day executive tasks organised and ensure priorities are followed through.
• Work independently and proactively to identify and address administrative needs.
  

Requirements

• Previous Executive Assistant experience is required, preferably supporting senior executives or leadership.
  
• Strong experience managing calendars, inboxes, meetings, documents, and competing priorities.
  
• Excellent organisational and time-management skills with strong attention to detail.
  
• Strong written and verbal communication skills.
  
• Ability to handle confidential information with professionalism and discretion.
  
• Proactive, dependable, and comfortable working independently.
  
• Strong documentation and administrative skills.
  
• Some experience with LinkedIn, social media, content creation, or marketing support is an advantage.
  
• Comfortable learning and working with different systems and digital tools.
  

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.

Here are just some of our benefits:

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent
  
• 20 Days Annual Leave and 5 Days Sick Leave