Executive Assistant: AI-Savvy Ops & Executive Support

One Alpha Comm. Inc.; Metro Manila; On-site; PHP 360,000 - 540,000; Full time

Job summary

One Alpha Comm. Inc. is seeking an experienced secretary to join our executive support team in the Philippines. You will handle a full range of secretarial tasks, manage calendars, prepare reports, and coordinate presentations for senior leadership.

You will leverage AI tools and modern productivity platforms to improve efficiency, maintain confidentiality, arrange travel, and support cross-department workflows while adapting to high-pressure environments.

Qualifications

• Proven background in secretarial and executive support functions.
• Strong organizational and multitasking skills with keen attention to detail.
• High IQ and EQ – able to think critically, solve problems, and manage interpersonal relationships effectively.
• Proficiency in AI technologies, digital tools, and modern productivity platforms (e.g., MS Office, Google Workspace, task/project management tools).
• Must be flexible, proactive, and willing to continuously learn and adapt.
• Must know how to drive and hold a valid driver’s license.
• Willing to render overtime or extended working hours when necessary.

Responsibilities

• Perform full spectrum of secretarial and administrative tasks, including correspondence, scheduling, documentation, and filing.
• Provide executive-level assistance such as calendar management, meeting coordination, and preparation of reports or presentations.
• Utilize AI technologies and productivity tools to streamline workflows and improve efficiency in administrative tasks.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Coordinate travel arrangements, logistics, and event organization when required.
• Assist in monitoring and following up on business priorities, deadlines, and deliverables.
• Ensure office operations are well-organized and support smooth workflow across departments.
• Handle multi-tasking responsibilities with accuracy, speed, and composure under pressure.
• Serve as liaison for both internal and external communications in a professional manner.
• Perform ad-hoc tasks and projects as assigned by management.

Skills

Secretarial support

Executive support

Organizational skills

Multitasking

Critical thinking

Interpersonal skills

AI literacy

Tools

MS Office

Google Workspace

Job description

One Alpha Comm. Inc. is seeking an experienced secretary to join our executive support team in the Philippines. You will handle a full range of secretarial tasks, manage calendars, prepare reports, and coordinate presentations for senior leadership.

You will leverage AI tools and modern productivity platforms to improve efficiency, maintain confidentiality, arrange travel, and support cross-department workflows while adapting to high-pressure environments.