AI-Enhanced Executive Assistant & Ops Support

ISTA Personnel Solutions; Philippines; Remote; PHP 2,816,000 - 4,693,000; Full time

Job summary

ISTA Personnel Solutions seeks an exceptional Executive Administrative Assistant – AI & Operations Support to join a fully remote role serving international clients. You will support AI-assisted workflows, conduct research, generate reports and help streamline processes while ensuring accurate, timely outputs.

The ideal candidate thrives on learning, problem-solving and operating independently in a fast-paced environment.

Qualifications

• Excellent written English, with clear, professional communication.
• Strong administrative, executive support, operations support or project coordination experience.
• Exceptional learning agility and ability to understand new systems quickly.
• Highly organized, detail-oriented and able to manage several priorities at once.
• Comfortable using technology and exploring unfamiliar software independently.
• Exposure to AI tools or AI-assisted workflows is advantageous.

Responsibilities

• Support development, testing and refinement of AI-assisted workflows.
• Use AI tools to assist with research, workflow development and documentation.
• Write clear instructions and prompts for AI outputs.
• Assist with reports, data downloads and information organization.
• Track tasks and follow up on outstanding actions to ensure timely delivery.
• Learn and confidently use new software, systems and processes.
• Support ad hoc administrative, operational and project-based needs.
• Contribute to improving internal processes as business and AI needs evolve.

Skills

Executive support

Operations support

AI tooling

Research

Prompt writing

Data handling

Tools

ClickUp

Microsoft Outlook

Teams

Excel

OneNote

QuickBooks

HubSpot

AI Tools

Job description

ISTA Personnel Solutions seeks an exceptional Executive Administrative Assistant – AI & Operations Support to join a fully remote role serving international clients. You will support AI-assisted workflows, conduct research, generate reports and help streamline processes while ensuring accurate, timely outputs.

The ideal candidate thrives on learning, problem-solving and operating independently in a fast-paced environment.