AI-Enabled Executive Secretary & Admin Partner

Arik Construction; Quezon City; On-site; PHP 420,000 - 700,000; Full time

Benefits offered by this job

AI training

Health benefits

International travel exposure

Career advancement

Job summary

Arik Construction in Quezon City, Metro Manila is seeking a reliable AI-capable Executive Secretary to support senior management. The role blends AI-enabled research, document prep and presentations with traditional administrative duties, requiring strong organisation and confidentiality.

The successful candidate will manage calendars, travel, meetings, and communications while learning new digital tools to improve workflows and productivity across the executive team.

Qualifications

• 2–3 years of experience in an executive secretarial/administrative role.
• College graduate in Business Administration, Office Administration, Management or related field.
• Practical experience using AI tools for research, writing, presentations or productivity.
• Willingness to learn new AI and digital applications.
• Strong written and verbal English communication.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to prepare professional documents and presentations with minimal supervision.
• Organised, dependable and able to prioritise multiple tasks.
• Trustworthy with confidential information.
• Proactive and resourceful with problem-solving skills.
• Professional when dealing with executives, clients and government/private-sector representatives.
• Willingness to travel domestically and internationally.

Responsibilities

• AI and Digital Support — Use AI tools to improve productivity and draft executive summaries.
• Draft and improve letters, reports, proposals, presentations and internal communications using AI.
• Convert meetings, voice notes and instructions into minutes and action plans.
• Organise, analyse and summarise business and project information.
• Create presentations, basic reports and trackers.
• Identify repetitive tasks and look for automation opportunities.
• Verify AI-generated information for accuracy and confidentiality.
• Learn and adopt new digital tools for workflows.

Skills

AI tools

English communication

MS Office

Calendar management

Travel arrangement

Education

College degree in related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Arik Construction in Quezon City, Metro Manila is seeking a reliable AI-capable Executive Secretary to support senior management. The role blends AI-enabled research, document prep and presentations with traditional administrative duties, requiring strong organisation and confidentiality.

The successful candidate will manage calendars, travel, meetings, and communications while learning new digital tools to improve workflows and productivity across the executive team.