Executive Assistant

One Alpha Comm. Inc.; Las Piñas; On-site; PHP 279,000 - 469,000; Full time

Job summary

A professional services company in Metro Manila is looking for an Administrative Assistant who will perform secretarial tasks and provide executive support. The ideal candidate will have strong organizational skills, proficiency in AI technologies, and the ability to multitask effectively. Salary is negotiable based on qualifications and experience.

Qualifications

• Proven background in secretarial and executive support functions.
• High IQ and EQ, effective in problem-solving and interpersonal relationships.
• Flexibility and willingness to learn and adapt.
• Proficiency in AI technologies, digital tools, and modern productivity platforms (e.g., MS Office, Google Workspace, task/project management tools).
• Must be flexible, proactive, and willing to continuously learn and adapt.
• Must know how to drive and hold a valid driver’s license.
• Willing to render overtime or extended working hours when necessary.

Responsibilities

• Perform secretarial and administrative tasks efficiently.
• Provide executive-level assistance including calendar management.
• Ensure organized office operations and smooth workflows.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Coordinate travel arrangements, logistics, and event organization when required.
• Assist in monitoring and following up on business priorities, deadlines, and deliverables.
• Ensure office operations are well-organized and support smooth workflow across departments.
• Handle multi-tasking responsibilities with accuracy, speed, and composure under pressure.
• Serve as liaison for both internal and external communications in a professional manner.
• Perform ad-hoc tasks and projects as assigned by management.

Skills

Organizational skills

Multitasking

Critical thinking

Interpersonal skills

Proficiency in AI technologies

AI productivity tools

Communication

Tools

MS Office

Google Workspace

Project management tools

Job description

• Perform full spectrum of secretarial and administrative tasks, including correspondence, scheduling, documentation, and filing.
• Provide executive-level assistance such as calendar management, meeting coordination, and preparation of reports or presentations.
• Utilize AI technologies and productivity tools to streamline workflows and improve efficiency in administrative tasks.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Coordinate travel arrangements, logistics, and event organization when required.
• Assist in monitoring and following up on business priorities, deadlines, and deliverables.
• Ensure office operations are well-organized and support smooth workflow across departments.
• Handle multi-tasking responsibilities with accuracy, speed, and composure under pressure.
• Serve as liaison for both internal and external communications in a professional manner.
• Perform ad-hoc tasks and projects as assigned by management.

Qualifications:

• Proven background in secretarial and executive support functions.
• Strong organizational and multitasking skills with keen attention to detail.
• High IQ and EQ – able to think critically, solve problems, and manage interpersonal relationships effectively.
• Proficiency in AI technologies, digital tools, and modern productivity platforms (e.g., MS Office, Google Workspace, task/project management tools).
• Must be flexible, proactive, and willing to continuously learn and adapt.
• Must know how to drive and hold a valid driver’s license.
• Willing to render overtime or extended working hours when necessary.
• Salary negotiable depending on qualifications and experience.