Executive Assistant

Lagunilla & Co.; Taguig; Hybrid; PHP 279,000 - 670,000; Full time

Job summary

Claritas is seeking an Executive Assistant to provide comprehensive administrative and operational support to the executive. The ideal candidate will manage calendars, coordinate meetings, prepare reports, and handle confidential information in a fast-paced environment.

Responsibilities include travel arrangements, correspondence, cross-functional collaboration, deadlines tracking, and presentation preparation.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and time-management skills.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, take notes, and monitor action items.
• Prepare reports, presentations, and other business documents.
• Handle emails and other communications on behalf of the executive.
• Coordinate with internal teams, clients, suppliers, and external stakeholders.
• Track deadlines, deliverables, and follow-ups across tasks and projects.
• Arrange travel, accommodations, itineraries, and other logistics.
• Maintain organized, confidential records and documents.
• Provide general operational support and follow up on pending tasks.

Skills

Calendar management

Organizational skills

Time management

Communication skills

Discretion with confidential info

Multi-tasking

Proactive approach

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Excel/Sheets

PowerPoint/Slides

Job description

About the Claritas

Claritas is the next generation professional services firm. Our services and solutions are tailored to the needs of start-ups and enterprise companies in Southeast Asia and beyond.

About the Client

A modern cleaning services company providing reliable and high-quality cleaning solutions for homes, condo units, offices, and commercial spaces.

We are looking for an Executive Assistant!

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and operational support to the Executive. The ideal candidate can manage multiple priorities, handle confidential information, coordinate schedules, and ensure that tasks and commitments are followed through efficiently.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.

• Coordinate meetings, prepare agendas, take meeting notes, and monitor action items.

• Prepare and organize reports, presentations, correspondence, and other business documents.

• Handle emails and other communications on behalf of the executive when needed.

• Coordinate with internal teams, clients, suppliers, and other external stakeholders.

• Track deadlines, deliverables, and follow-ups across different tasks and projects.

• Arrange travel, accommodations, itineraries, and other logistical requirements.

• Conduct research and gather information to support business decisions and special projects.

• Maintain organized and confidential records and documents.

• Assist with administrative and operational tasks as assigned by the executive.

• Proactively follow up on pending tasks and ensure timely completion of commitments.

• Provide general support to the executive to help ensure smooth day-to-day business operations.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.

• At least 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office and Google Workspace, particularly Excel/Google Sheets and PowerPoint/Google Slides.

• Strong attention to detail and ability to manage multiple priorities.

• Able to handle confidential and sensitive information with discretion.

• Strong coordination, follow-up, and problem-solving skills.

• Proactive, dependable, and able to work with minimal supervision.

• Comfortable working in a fast-paced and dynamic environment.

Preferred Qualifications

• Experience supporting a CEO, business owner, or senior executive.

• Experience in project coordination or working with cross-functional teams.

• Familiarity with business operations and administrative processes.

• Willingness to travel or attend meetings/events when required.