Executive Assistant

TalentPop App; Philippines; On-site; PHP 300,000 - 600,000; Full time

Benefits offered by this job

Health and dental coverage

Holiday bonuses

Generous paid time off

Performance-based incentives

Job summary

TalentPop App is seeking an organized Executive Assistant to provide high-level administrative support. You will manage complex calendars, draft communications, and prepare leadership briefings for an international team.

Ideal candidates have 1–2 years in EA/VA roles, excellent English, and strong proficiency with Google Workspace and PM tools. This is a fully remote role with global time-zone coordination and generous benefits.

Qualifications

• 1–2 years of experience in an Executive Assistant, Virtual Assistant, or Operations Support role.
• Excellent written and verbal English communication with high attention to detail.
• Proficiency with Google Workspace, Slack, Zoom, and PM tools like Asana/Notion/Trello.

Responsibilities

• Manage complex executive schedules, coordinate meetings, and oversee calendar across time zones.
• Monitor, prioritize, and draft communications for emails and internal updates.
• Prepare meeting agendas, record notes, and follow up on deliverables.
• Handle confidential information with discretion.
• Conduct research, synthesize data, and prepare leadership briefs.
• Coordinate travel arrangements, itineraries, and expense reporting.

Skills

English communication

Organization

Time management

Proactive problem solving

Tools

Google Workspace

Slack

Zoom

Asana

Notion

Trello

Job description

Looking for a highly organized, proactive professional to keep executive operations running seamlessly? At TalentPop App, we are looking for a sharp, detail-oriented Executive Assistant to provide high-level administrative support. If you excel at managing complex calendars, streamlining workflows, and solving problems before they arise, this is your place to thrive.

Location: This is a fully remote position open to candidates based in the Philippines, South Africa, Jamaica, and Pakistan.

Application Code: EA26

(Please include this code when prompted during your application so our hiring team can prioritize your profile.)

What You Will Do

• Manage complex executive schedules, coordinate meetings, and oversee dynamic calendar management across time zones.
• Monitor, prioritize, and draft communications for incoming emails and internal updates.
• Prepare meeting agendas, record detailed meeting notes, and follow up on actionable deliverables.
• Handle confidential business information, documents, and reports with complete discretion.
• Conduct research, synthesize data, and prepare presentations or briefs for leadership decision-making.
• Coordinate travel arrangements, itineraries, and expense reporting as needed.

What We Are Looking For

• At least 1–2 years of experience in an Executive Assistant, Virtual Assistant, or Operations Support role.
• Exceptional written and verbal English communication skills with high attention to detail.
• High proficiency with Google Workspace, Slack, Zoom, and modern project management tools (Asana, Notion, or Trello).
• Outstanding organizational abilities, task prioritization, and proactive problem-solving capabilities.
• Ability to handle confidential matters professionally and work independently in a fast-paced environment.
• Personal PC or laptop with at least an Intel i5 processor (or equivalent) and 8GB RAM.
• Reliable internet connection with a minimum 25 Mbps download and upload speed.
• Permanent work-from-home arrangement.
• Comprehensive health and dental coverage.
• Holiday bonuses and performance-based incentives.
• Generous paid time off allocation.
• Excellent opportunities for long-term career growth and internal recognition.

Ready to leverage your organization skills to support executive leadership? We would love to see what you bring to the table.