Executive Assistant I Work From Home

Factor1 Group; Pampanga; Remote; PHP 550,000 - 720,000; Full time

Benefits offered by this job

Work-from-home setup

Annual remuneration from ₱550,000 to ₱

HMO allowance after regularization

IT equipment provided

32 paid leaves

Career development opportunities

Learning opportunities while you work

Job summary

Factor1, an Australian tax and accounting firm, is seeking a detail-driven Virtual Executive Assistant to support a founding director with administrative and workflow coordination tasks. This remote role is ideal for someone who enjoys structure, communicates clearly, and thrives in a professional services environment.

You will manage email inboxes, calendars, CRM data, client onboarding, and travel arrangements while coordinating with the Australian team to keep deadlines on track and deliver

Qualifications

• Strong written and spoken English.
• 5+ years providing executive assistance to senior management, ideally virtually.
• Experience in Australian accounting administration is a plus.
• Direct, assertive, and confident when following up with clients or team members.
• Highly organized, tech-savvy, and able to learn new systems.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Email inbox management for the director, prioritising, triaging and actioning items.
• Managing calendars and appointment scheduling for the director.
• Provide assistance to other managers.
• Preparing client correspondence, engagement letters and follow-up reminders.
• Support client onboarding and maintain accurate CRM records.
• Handling document organisation, file management and data entry in accounting/tax systems.
• Coordinating with the Australian team to keep workflows and deadlines on track.
• Providing general administrative support and basic research as needed.
• Communicating with clients and staff clearly when chasing documents, clarifying details, or rescheduling appointments.
• Delivering timely, high-quality customer service.
• Acting as gatekeeper by filtering requests and determining access to directors.
• Drafting communications and updates for leadership.
• Preparing meeting agendas, taking minutes, and tracking action items.
• Managing personal admin for leadership, including travel and subscriptions.
• Coordinating travel bookings and itineraries.
• Ensuring commitments and follow-ups are completed.
• Proactively asking questions and taking initiative to close information gaps.
• Creating and maintaining written processes to improve workflow.

Skills

Email inbox management

Calendar management

CRM data entry

Client onboarding

Travel coordination

Administrative support

Job description

About the Role

We’re an Australian tax and accounting firm looking for a detail‑driven, proactive Virtual Executive Assistant to support a founding director with administrative and workflow coordination tasks. This role needs strong organisation and the ability to manage competing priorities is essential. This is a long‑term, remote role ideal for someone who enjoys structure, communicates clearly, and thrives in a professional services environment.

About us

Factor1 is not your traditional accounting firm. Over the past decade, we've grown to a team of 100+ talented people who challenge industry norms and embrace innovation. Our culture is built on collaboration, curiosity, and the desire to do things better.

Here’s a recent Factor1 activity attended by our PH team:

https://drive.google.com/file/d/1KKKlzzaqQFPx9gYYsZssDpj-9NrAaGgi/view?usp=sharing

What We Offer

• Work-from-home setup

• Annual remuneration: From ₱550,000 to ₱720,000 (depending on experience)

• Learning opportunities while you work and earn

• Career development opportunities

• HMO allowance upon regularization (after the 6th month)

• IT equipment provided (own internet connection required)

• Tenure recognition program

• 32 paid leaves

Key Responsibilities

• Email inbox management for the director is a primary and critical responsibility, including prioritising, triaging, and actioning items.

• Managing calendars and appointment scheduling for the director.

• Provide assistance to other managers.

• Preparing client correspondence, engagement letters, and follow-up reminders.

• Supporting client onboarding and maintaining accurate CRM records.

• Handling document organisation, file management, and data entry in accounting/tax systems.

• Coordinating with the Australian team to keep workflows and deadlines on track.

• Providing general administrative support and basic research as needed.

• Communicating with clients and staff in a clear, firm, and professional manner when chasing documents, clarifying details, or rescheduling appointments.

• Delivering timely, high-quality customer service.

• Confidently acting as gatekeeper by filtering requests and determining appropriate access to the directors.

• Drafting communications and updates on behalf of the leadership team

• Preparing meeting agendas, taking minutes, and tracking action items.

• Managing personal admin for leadership, including travel and subscriptions.

• Coordinating travel bookings and itineraries.

• Ensuring commitments and follow-ups are completed.

• Proactively asking questions when uncertain and taking initiative to close information gaps.

• Creating, documenting, and maintaining written processes and procedures to improve workflow consistency.

Skills & Experience

• Strong written and spoken English.

• 5 years + experience providing executive assistance to Senior Management, ideally virtually and to multiple stakeholders.

• Australian Accounting Administration experience will be highly regarded.

• Comfortable being direct, assertive, and confident when following up with clients or team members.

• Highly organised, tech‑savvy, and comfortable learning new systems.

• Ability to work independently and manage multiple priorities.

Thank you for your interest in joining our team!