Executive Assistant

GOLDEN ABC, Inc.; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

Golden ABC, Inc. in the Philippines seeks an experienced Administrative Assistant to provide full executive support, manage schedules, travel arrangements, and daily office tasks.

You will organize meetings, handle communications, prepare documents, coordinate with subsidiaries, and ensure accurate record-keeping while delivering timely, high-quality service. On-site in Balintawak, Quezon City, with a Bachelor's degree and 5+ years in office administration, you communicate in English and

Qualifications

• Bachelor's Degree (College Graduate).
• With at least 5 years relevant experience in office administration, supporting executive level.
• Willing to work on-site in Balintawak, Quezon City.
• With understanding of corporate terminologies.
• Knowledgeable in providing effective administrative and personal support.
• Excellent in record keeping and updating.
• Proficient with Microsoft office, common social media apps, and use of the internet.
• Knowledge of personalities relevant to business or fashion retail.
• Excellent at planning and organizing.
• Good written and verbal English communication skills, particular in business communication.
• Good analytical skills and detail orientation.
• Very resourceful and efficient in delivering required work on time.
• Basic telephone, text, email handling skills.
• Able to use technologies/equipment used by the executive.
• Fast learner.
• Able to establish and maintain positive working relationships with others both internally and externally.
• Confident and positive work attitude.
• Strong work ethic and service orientation.
• Adheres to need for high quality work output.

Responsibilities

• Record and maintain the executive’s appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
• Organize meetings and assemblies by coordinating and monitoring of reservations and other related matters.
• Assist in the executive’s day to day needs.
• Keep an organized record of documentation signed by the executive.
• Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives for business trips. Facilitate seat reservations, check in and other special requirements.
• Facilitate renewals and secure all necessary documentation and IDs for the executive.
• Facilitates travel agency billings.
• Acts as liaison between executives and other department heads and managers.
• Review and organize all documents for approval of the executives.
• Monitor and upkeep inventory of supplies and equipment.
• Facilitate international travel for the company.
• Prepare payments, reimbursements, cash advances and liquidations of the executive office.
• Handle incoming and outgoing communications.
• Coordinate with other subsidiaries as needed.
• Perform other tasks and activities assigned.

Skills

Executive support

Record keeping

Organization

Communication

Time management

Problem solving

Interpersonal skills

Attention to detail

Fast learner

Resourcefulness

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Provide full assistance to the Executive by undertaking administrative & support duties.

JOB DUTIES AND RESPONSIBILITIES

• Record and maintain the executive’s appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
• Organize meetings and assemblies by coordinating and monitoring of reservations and other related matters.
• Assist in the executive’s day to day needs.
• Keep an organized record of documentation signed by the executive.
• Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives for business trips. Facilitate seat reservations, check in and other special requirements.
• Facilitate renewals and secure all necessary documentation and IDs for the executive.
• Facilitates travel agency billings.
• Acts as liaison between executives and other department heads and managers.
• Review and organize all documents for approval of the executives.
• Monitor and upkeep inventory of supplies and equipment.
• Facilitate international travel for the company.
• Prepare payments, reimbursements, cash advances and liquidations of the executive office.
• Handle incoming and outgoing communications.
• Coordinate with other subsidiaries as needed.
• Perform other tasks and activities assigned.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work is normally performed in a typical interior/office work environment. (ON-SITE SETUP IN QUEZON CITY)
• Work hours follow the Executive’s schedule.
• Very limited exposure to physical risk.
• Occasionally must do field work or travel.

QUALIFICATIONS

• Bachelor's Degree (College Graduate).
• With at least 5 years relevant experience in office administration, supporting executive level.
• Willing to work on-site in Balintawak, Quezon City.
• With understanding of corporate terminologies.
• Knowledgeable in providing effective administrative and personal support.
• Excellent in record keeping and updating.
• Proficient with Microsoft office, common social media apps, and use of the internet.
• Knowledge of personalities relevant to business or fashion retail.
• Excellent at planning and organizing.
• Good written and verbal English communication skills, particular in business communication.
• Good analytical skills and detail orientation.
• Very resourceful and efficient in delivering required work on time.
• Basic telephone, text, email handling skills.
• Able to use technologies/equipment used by the executive.
• Fast learner.
• Able to establish and maintain positive working relationships with others both internally and externally.
• Confident and positive work attitude.
• Strong work ethic and service orientation.
• Adheres to need for high quality work output.