Executive Assistant

Aux; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential

Leave benefits

Holiday pay

Overtime pay

Referral bonus

HMO

Job summary

Aux is seeking a highly organized Executive Assistant to provide day-to-day support to a senior executive. You will help manage priorities, calendars, deadlines, and cross-functional projects to keep the business moving.

You will coordinate travel, prepare meeting materials, handle communications, and maintain confidential information with discretion. The role requires 3+ years of EA experience, exceptional English communication, and strong proactive problem-solving in a fast-paced environment.

Qualifications

• 3+ years as an Executive Assistant or similar supporting a senior executive.
• Excellent written and verbal English communication.
• Highly organized with strong attention to detail.
• Proactive with ability to prioritize competing requests.
• Discreet handling of confidential information.
• Proficient in Google Workspace and productivity tools.

Responsibilities

• Manage executive's calendar, meetings, and travel plans.
• Track action items and deadlines; ensure follow-through.
• Coordinate internal and external meetings and communications.
• Prepare meeting materials and summaries.
• Screen and prioritize emails; flag priorities.
• Conduct research and provide concise briefs.
• Maintain organized files and documentation.
• Support special projects and ad hoc tasks.
• Anticipate needs to improve efficiency.

Skills

English proficiency

Highly organized

Attention to detail

Proactive prioritization

Independent work

Tech-savvy

Tools

Google Workspace

MS Office

Calendar management

Job description

We're looking for a highly organized, proactive, and resourceful Executive Assistant to provide day-to-day support to a senior executive. This person will serve as a trusted partner, helping manage priorities, coordinate schedules, stay ahead of deadlines, and keep things moving across multiple areas of the business. Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.

Key Responsibilities

• Manage and coordinate the executive's calendar, meetings, and appointments
• Track action items and ensure important tasks are followed through
• Assist with travel planning, logistics, and other personal or business-related arrangements
• Help prioritize competing requests, deadlines, and commitments
• Prepare for meetings by organizing agendas, materials, and follow-ups
• Manage email and other communications, flagging priorities and helping ensure timely responses
• Coordinate internal and external meetings and communications
• Conduct research and prepare summaries or information as needed
• Maintain organized files, documents, and information
• Support special projects and ad hoc tasks as they arise
• Anticipate the executive's needs and proactively identify ways to improve efficiency

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive
• Excellent written and verbal English communication skills
• Highly organized with strong attention to detail
• Proactive and able to anticipate needs rather than simply wait for instructions
• Strong judgment and ability to prioritize effectively
• Comfortable handling confidential and sensitive information
• Strong follow-through and accountability
• Able to work independently in a fast-paced environment
• Comfortable working across multiple priorities and shifting deadlines
• Strong proficiency with Google Workspace and other productivity tools
• Tech-savvy and comfortable learning new systems quickly

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)