Executive Assistant

Proselect Management Inc; Pasig; Hybrid; PHP 480,000 - 680,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Professional Development

13th Month Pay

Retirement Plan

Company Equipment

Job Training

Professional Development

Job summary

A leading management firm is seeking an experienced Executive Assistant to provide administrative support to senior executives. You will manage multiple tasks including calendar management, travel arrangements, and expense reporting. The ideal candidate has over 3 years of experience in a similar role, is proficient in MS Office and Google Workspace, and possesses excellent communication and organizational skills. This full-time position is based in hybrid work mode in Pasig, Philippines.

Qualifications

• 3+ years of experience in executive assistance, administrative support, or a similar role.
• Proficient in MS Office Suite and Google Workspace.
• Strong verbal and written communication skills.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities with high attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Provide proactive administrative and operational support to senior executives and internal teams.
• Manage calendars, meetings, and travel arrangements.
• Prepare, reconcile, and submit expense reports and timesheets.
• Prepare, reconcile, and submit expense reports and timesheets; assist with billing and invoicing.
• Prepare, organize, and review documents, reports, and presentations for accuracy and quality.
• Support event coordination including venue booking, catering, invitations, and attendee management.
• Maintain records, databases, and office supplies.
• Apply critical thinking to organize and resolve unstructured or time-sensitive requests.
• Communicate clearly and professionally while building effective working relationships.

Skills

Executive assistance

Organizational skills

Communication skills

Time-management

MS Office Suite proficiency

Google Workspace proficiency

Time management

Independent work

Education

Bachelor's degree

Tools

MS Office Suite

Google Workspace

Job description

Hybrid - Pasig 3-5 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

13th Month Pay

Insurance Health & Wellness

Health Insurance, Life Insurance, HMO

Company Equipment, Retirement Plan

Professional Development

Job Training, Professional Development

• Provide proactive administrative and operational support to senior executives and internal teams
• Manage calendars, meetings, room bookings, out-of-office notifications, and call handling
• Coordinate travel arrangements including flights, accommodations, ground transport, and itineraries
• Prepare, reconcile, and submit expense reports and timesheets; assist with billing and invoicing
• Prepare, organize, and review documents, reports, and presentations for accuracy and quality
• Support event coordination including venue booking, catering, invitations, and attendee management
• Maintain records, databases, and office supplies
• Apply critical thinking to organize and resolve unstructured or time-sensitive requests
• Communicate clearly and professionally while building effective working relationships

Qualifications

• 3+ years of experience in executive assistance, administrative support, or a similar role
• Experience supporting executives and teams across multiple regions and time zones
• Proficient in MS Office Suite and Google Workspace
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities with high attention to detail
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Demonstrated professionalism, discretion, and ability to work independently