Executive Assistant

ActionLabs IT Services Phils. Corp; Pasig; On-site; PHP 446,400 - 669,600; Full time

Benefits offered by this job

HMO

Employee Discount

Job summary

ActionLabs IT Services Phils. Corp is seeking an Executive Assistant to provide administrative and coordination support to the Director General of the IT Department.

The role involves managing schedules, scheduling meetings, and preparing reports and presentations to ensure timely delivery of tasks. The position requires 1–3 years of experience, hybrid work arrangement in Pasig, and proficiency with Microsoft Office and data reporting tools.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to prepare reports, presentations, and correspondence.
• Professional, detail-oriented, and able to handle confidential information.

Responsibilities

• Manage the calendar, meetings, travel, and related logistics.
• Draft and prepare correspondence, speeches, briefing notes, and presentations.
• Organize meetings, prepare agendas and minutes, and track action items.
• Consolidate information from different teams into reports, dashboards, and status updates.
• Monitor deadlines and follow up on deliverables with relevant teams.
• Coordinate communication with IT Department divisions, other departments, and stakeholders.
• Maintain records, files, and documentation.
• Support workshops, events, and other departmental activities.
• Provide regular progress updates and perform other duties as assigned.

Skills

Organizational skills

Communication skills

Report preparation

Confidential information handling

Multicultural collaboration

Education

Office support or related training

Tools

Microsoft Office

Power BI

Power Platform

Canva

Job description

Hybrid - Pasig 1-3 Yrs Exp Master Full-time

Job Description

Employee Recognition and Rewards

Government Mandated Benefits

Insurance Health & Wellness

HMO

Employee Discount

Professional Development

Professional Development

Who We Are

ActionLabs is a technology solutions company focused on delivering innovative and reliable IT, network, and infrastructure services. We partner with organizations to design, implement, and support technology initiatives that drive operational efficiency and business growth.

At ActionLabs, we foster a collaborative environment where learning, innovation, and professional development are encouraged.

Position Summary

The Executive Assistant provides administrative, coordination, and communication support to the Director General of the IT Department. The role supports day-to-day operations, manages schedules and meetings, prepares reports and presentations, and helps ensure timely completion of tasks and deliverables.

Key Responsibilities

• Manage the calendar, meetings, travel, and related logistics.
• Draft and prepare correspondence, speeches, briefing notes, and presentations.
• Organize meetings, prepare agendas and minutes, and track action items.
• Consolidate information from different teams into reports, dashboards, and status updates.
• Monitor deadlines and follow up on deliverables with relevant teams.
• Coordinate communication with IT Department divisions, other departments, and stakeholders.
• Maintain records, files, and documentation.
• Support workshops, events, and other departmental activities.
• Provide regular progress updates and perform other duties as assigned.

Skills and Competencies

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prepare reports, presentations, and correspondence.
• Professional, detail-oriented, and able to handle confidential information.
• Able to work effectively in a multicultural environment.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
• Experience using collaboration and document management tools.
• Basic reporting and data tracking skills using Excel.
• Familiarity with Power BI, Power Platform, Canva, or AI productivity tools is an advantage.