Executive Assistant

Private Advertiser; Makati; Vor Ort; PHP 350.000 - 550.000; Vollzeit

Zusammenfassung

Private Advertiser is seeking an Executive Assistant in Metro Manila to support the company executive with scheduling, communications, and meeting logistics. The role involves handling emails, phone calls, document organization, and travel arrangements while maintaining strict confidentiality.

The ideal candidate will have strong communication, time-management, and organizational skills, and be proficient with Microsoft Office. This is a full-time on-site position based in Makati.

Qualifikationen

• Excellent written and verbal communication skills.
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills.
• Ability to multitask.
• Basic understanding of frequently used computer software and programs, such as Microsoft Office.
• Interpersonal skills.

Aufgaben

• Manage scheduling for company executive(s).
• Draft, review and send communications on behalf of company executive(s).
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Coordinate travel arrangements, VISA processing, and other travel-related documents.
• Maintain various confidential records and documents for company executive(s) and handle with utmost confidentiality.
• May prepare executive reports, and presentations and conducts the initial analysis of business reports for executive(s).
• Performs tasks that may be assigned from time to time.

Kenntnisse

Communication skills

Time management

Attention to detail

Organization

Multitasking

Interpersonal skills

Tools

Microsoft Office

Jobbeschreibung

The Executive Assistant helps the executive with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job.

QUALIFICATIONS:

• Excellent written and verbal communication skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Ability to multitask

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Interpersonal skills

JOB RESPONSIBILITIES:

• Manage scheduling for company executive(s)

• Draft, review and send communications on behalf of company executive(s)

• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings

• Answer and respond to phone calls, communicate messages and information to the executive

• Prioritize emails and respond when necessary

• Coordinate travel arrangements, VISA processing, and other travel-related documents.

• Maintain various confidential records and documents for company executive(s) and expected to handle this with the utmost confidentiality.

• May prepare executive reports, and presentations and conducts the initial analysis of business reports for executive(s).

• Performs tasks that may be assigned from time to time.