Executive Assistant

J&M Logistics; Parañaque; On-site; PHP 360,000 - 720,000; Full time

Benefits offered by this job

Competitive compensation

Professional growth

Collaborative culture

Flexible work arrangements

Training opportunities

Employee benefits

Job summary

J&M Logistics, based in Metro Manila, Philippines, is seeking an Executive Assistant to join our team in Sucat, Muntinlupa City. This full-time role provides the organizational backbone for senior management, ensuring administrative functions run smoothly and enabling leaders to focus on strategic initiatives.

You will manage calendars, prepare documents and reports, handle correspondence, coordinate meetings and travel, support budget tracking, and liaise with internal and external

Qualifications

• Proven experience as an Executive Assistant or similar senior admin role.
• Excellent organizational and time management to handle multiple priorities.
• Strong written and verbal communication in English and Filipino.
• Proficiency with Microsoft Office Suite and other office software.
• Discretion and ability to handle confidential information professionally.
• High attention to detail and accuracy in administrative tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and strong interpersonal skills when dealing with executives.
• Flexibility and adaptability to changing priorities and business needs.
• Preferably with experience in the logistics or transportation industry.

Responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements for senior management
• Prepare and organise documents, reports, presentations and meeting materials for executives
• Handle correspondence, emails and phone communications on behalf of executives, prioritising urgent matters
• Coordinate meetings and events, including preparing agendas, taking minutes and distributing action items
• Maintain confidential records and files, ensuring all sensitive information is properly secured
• Support budget management and expense tracking for the executive department
• Liaise with internal departments and external stakeholders to facilitate business operations
• Perform general administrative duties including data entry, filing and office supply management
• Assist with special projects and initiatives as assigned by senior management

Skills

Executive support

Organizational skills

Engl ish & Filipino fluency

MS Office proficiency

Discretion

Attention to detail

Independent & team

Professional demeanor

Adaptability

Logistics experience

Job description

About the role

J&M Logistics is seeking an Executive Assistant to join our team in Sucat Muntinlupa City, Metro Manila. This is a full-time position that plays a crucial role in supporting the smooth operations of our executive leadership. As an Executive Assistant, you will be the organisational backbone for senior management, ensuring that all administrative functions run efficiently and enabling our leaders to focus on strategic initiatives. This role is essential to maintaining the high operational standards that J&M Logistics is known for within the logistics industry.

Key responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements for senior management
• Prepare and organise documents, reports, presentations and meeting materials for executives
• Handle correspondence, emails and phone communications on behalf of executives, prioritising urgent matters
• Coordinate meetings and events, including preparing agendas, taking minutes and distributing action items
• Maintain confidential records and files, ensuring all sensitive information is properly secured
• Support budget management and expense tracking for the executive department
• Liaise with internal departments and external stakeholders to facilitate business operations
• Perform general administrative duties including data entry, filing and office supply management
• Assist with special projects and initiatives as assigned by senior management

What we're looking for

• Proven experience working as an Executive Assistant or in a similar senior administrative support role
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills in English and Filipino
• Proficiency with Microsoft Office Suite and other modern office software applications
• Demonstrated discretion and ability to handle confidential information professionally
• High level of attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team in a fast-paced environment
• Professional demeanour and strong interpersonal skills when dealing with executives and stakeholders
• Flexibility and adaptability to changing priorities and business needs
• Preferably with experience in the logistics or transportation industry

What we offer

At J&M Logistics, we value our employees and are committed to providing a supportive and professional work environment. We offer competitive compensation, opportunities for professional growth and development, and a collaborative workplace culture. Employees enjoy flexible work arrangements where practical, access to training and skills development programmes, and a range of employee benefits. We believe in recognising and rewarding hard work, and we foster an inclusive workplace where every team member can thrive and contribute to our success.

About us

J&M Logistics is a leading logistics and transportation company dedicated to delivering reliable, efficient and innovative supply chain solutions. With a strong commitment to operational excellence and customer satisfaction, we have established ourselves as a trusted partner for businesses across the Philippines. Our team is driven by a passion for service and a commitment to continuous improvement. We pride ourselves on our professional standards, industry expertise and the quality of our workforce.