Executive Assistant - Logistics | Flexible Work & Growth

J&M Logistics; Parañaque; On-site; PHP 360,000 - 720,000; Full time

Benefits offered by this job

Competitive compensation

Professional growth

Collaborative culture

Flexible work arrangements

Training opportunities

Employee benefits

Job summary

J&M Logistics, based in Metro Manila, Philippines, is seeking an Executive Assistant to join our team in Sucat, Muntinlupa City. This full-time role provides the organizational backbone for senior management, ensuring administrative functions run smoothly and enabling leaders to focus on strategic initiatives.

You will manage calendars, prepare documents and reports, handle correspondence, coordinate meetings and travel, support budget tracking, and liaise with internal and external

Qualifications

• Proven experience as an Executive Assistant or similar senior admin role.
• Excellent organizational and time management to handle multiple priorities.
• Strong written and verbal communication in English and Filipino.
• Proficiency with Microsoft Office Suite and other office software.
• Discretion and ability to handle confidential information professionally.
• High attention to detail and accuracy in administrative tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and strong interpersonal skills when dealing with executives.
• Flexibility and adaptability to changing priorities and business needs.
• Preferably with experience in the logistics or transportation industry.

Responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements for senior management
• Prepare and organise documents, reports, presentations and meeting materials for executives
• Handle correspondence, emails and phone communications on behalf of executives, prioritising urgent matters
• Coordinate meetings and events, including preparing agendas, taking minutes and distributing action items
• Maintain confidential records and files, ensuring all sensitive information is properly secured
• Support budget management and expense tracking for the executive department
• Liaise with internal departments and external stakeholders to facilitate business operations
• Perform general administrative duties including data entry, filing and office supply management
• Assist with special projects and initiatives as assigned by senior management

Skills

Executive support

Organizational skills

Engl ish & Filipino fluency

MS Office proficiency

Discretion

Attention to detail

Independent & team

Professional demeanor

Adaptability

Logistics experience

Job description

J&M Logistics, based in Metro Manila, Philippines, is seeking an Executive Assistant to join our team in Sucat, Muntinlupa City. This full-time role provides the organizational backbone for senior management, ensuring administrative functions run smoothly and enabling leaders to focus on strategic initiatives.

You will manage calendars, prepare documents and reports, handle correspondence, coordinate meetings and travel, support budget tracking, and liaise with internal and external