EXECUTIVE ASSISTANT

City Government of Muntinlupa - Government; Muntinlupa; On-site; PHP 350,000 - 520,000; Full time

Job summary

City Government of Muntinlupa - Government seeks an Executive Assistant to provide comprehensive support to the Executive Office in Alabang. Responsibilities include document management, correspondence, and coordination of fleet and external communications.

The ideal candidate holds a Bachelor's degree in Business Administration or Management and has at least 3 years of solid executive support experience, with the ability to multitask in a fast-paced environment and work onsite in Muntinlupa.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years of solid Executive Assistant experience.
• Willing and able to work onsite in Alabang, Muntinlupa.

Responsibilities

• Provide Administrative Support to the Executive Office.
• Manage documents that come in/out of the Executive Office.
• Manage corporate credit card statements and liaise with the bank on card matters.
• Maintain office supplies and prepare asset requests for the department.
• Oversee vehicle fleet maintenance and RFID charges for EO.
• Process filing of documents and payables for the department.
• Monitor CEO/EO data and communications (e.g., Skyroam, Loop up, Globe usage).
• Manage outsourced staff including drivers and couriers; coordinate memberships.
• Screen calls and guests for Executives.
• Prepare and format information for internal/external distribution (letters, memos, data).
• Maintain department records and filing systems; ensure compliance with record-keeping requirements.
• Protect confidential information.

Skills

Multitasking

Time management

Communication

Education

Bachelor’s degree in Business Administration/Management

Job description

Duties and Responsibilities:

• Provide Administrative Support to the Executive Office.

• Manage documents that come in/go out of the Executive Office.

• Manage corporate credit card statement payment, requesting mid-billing and monthly charges from the bank and communicate with the bank on any credit-card related matters.

• Maintains office supplies of the Executive Office, prepares department asset requests and other office requirements.

• Oversee maintenance schedule of all EO-assigned vehicles, fleet and RFID charges for EO.

• Process the filing of documents and other related filing for the department and payables.

• Monitors data and communication requirements of the CEO and EO – Skyroam for data, Loop up, Globe usage and payment.

• Management of outsourced staff assigned at EO - driver and utility and other administrative needs including but not limited to coordinating courier services and membership subscriptions.

• Screen all calls and guests for the Executives.

• Prepares and formats information for internal and external distribution that includes writing letters and memos, compiling data, etc.

• Maintains department records, sets up and manages both electronic and paper filing systems, takes steps to ensure department compliance with all applicable record-keeping requirements.

• Protects and keeps company/department information in strict confidence.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.

• Minimum of 3 years of solid experience as an Executive Assistant or in a similar executive support role.

• Works well in fast-paced settings, balancing multiple duties and maintaining efficiency.

• Willing and able to work onsite in Alabang, Muntinlupa.

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