Executive Assistant

HPO Outsourcing Professionals - Agency; Mexico; On-site; PHP 2,632,000 - 3,947,000; Full time

Benefits offered by this job

Friendly and professional team

Growth opportunities

Job summary

HPO Outsourcing Professionals - Agency is seeking an Executive Assistant to organize daily operations and provide proactive, tech-enabled support. The role emphasizes proactive communication, confidentiality, and seamless scheduling across teams.

The ideal candidate brings 5+ years in admin/customer success roles, is highly organized, and comfortable using Claude AI and workflow tools to accelerate tasks and reporting.

Qualifications

• Bachelor in Business Administration or related field.
• 5+ years of experience in administrative roles (customer success, account management, or admin).
• Naturally a people person energized by talking to diverse personalities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Manage Admin Activities and executive calendars, meetings, and deadlines.
• Handle voicemail management and respond to messages as needed.
• Assist in coordinating project activities and communications; assist with reporting and data tracking.
• Provide concierge-level support and accountability beyond traditional coaching.
• Tweak and optimize existing systems rather than creating from scratch.

Skills

People skills

Communication

Time management

Organizational skills

Independent worker

Tech-savvy

Education

Bachelor in Business Administration

Tools

GHL

Zapier

Calendly

WhatsApp

Notion

Google Suite

Claude

Slack

Zoom

Project Management Tools

Job description

We are seeking a highly organized and detail-oriented Executive Assistant to support daily business operations and administrative functions. The ideal candidate is proactive, tech-savvy, and comfortable working in fast-paced environments while ensuring nothing falls through the cracks. Strong organizational skills and project awareness are essential for success in this role.

Key Responsibilities:

• Manage Admin Activities
• Manage and maintain executive calendars, including scheduling meetings, appointments, and deadlines
• Handle voicemail management and respond or escape messages as needed
• Assist in coordinating project activities and communicationsAssist with reporting and data tracking
• Provide accountability and concierge-level support rather than traditional coaching or teaching
• Tweak systems already created if need be (never creating from scratch)

Qualifications:

• Bachelor in Business Administration, or related field.
• 5+ years of experience in administrative, customer success, account management roles
• Naturally a "people person" — you get energized (not drained) by talking to a wide variety of personalities throughout the day.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and handle sensitive information with confidentiality.
• Comfortable with tools (GHL, Zapier, Calendly, WhatsApp, Notion, Google Suite, Claude, Slack, Zoom, Project Management Tools)
• Use Ai Claude (already set up) to do their work easier and faster
• Prior experience in sales, sales enablement, or coaching/training environments is a plus

Benefits:

• Friendly and professional team
• Opportunities for growth and development.

Required:

• Computer/Laptop with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 100MBPS
• Headset with an extended mic that has noise cancellation and a webcam