Executive Assistant

Watch Solutions; Metro Manila; In loco; PHP 446.000 - 781.000; Tempo pieno

Descrizione del lavoro

Watch Solutions in San Juan City, Metro Manila, invites a proactive Executive Assistant to the President. This on-site role supports the President with executive tasks, calendar management, communications, and high-level administrative duties to keep business operations running smoothly.

The ideal candidate will have a proven track record in executive support, exceptional organization, and the ability to anticipate needs and improve processes in a luxury watch service environment.

Competenze

• Bachelor's degree or higher in a related field.
• 3–5 years of relevant experience in executive support or business operations.
• Experience supporting a senior executive is preferred.

Mansioni

• Provide direct executive and administrative support to the President.
• Manage schedules, appointments, and correspondence; align with priorities.

Conoscenze

Executive support

Time management

Communication

Organization

Problem-solving

Attention to detail

Formazione

Bachelor's degree in Business Administration/Management

Strumenti

Microsoft Office

Google Workspace

Descrizione del lavoro

Executive Assistant to the President

Business Operations & Administration

About Watch Solutions

Watch Solutions is an independent luxury watch service center based in San Juan City, Metro Manila. We specialize in professional watch repair, maintenance, restoration, and servicing, catering to clients who value precision, quality, and exceptional service.

As we continue developing our business, we are looking for a highly capable, proactive, and detail-oriented Executive Assistant to the President with a strong background in business operations and administration.

About the Role

This is not a traditional administrative assistant position.

We are looking for a professional who can serve as the President's right-hand person, providing executive support while taking ownership of administrative and operational responsibilities.

The ideal candidate is someone who can work independently, anticipate business needs, identify operational inefficiencies, and take the initiative to resolve problems without requiring constant supervision.

You will work closely with the President to ensure that business priorities are executed efficiently, internal processes are organized, and day-to-day administrative operations run smoothly.

Employment Type: Full-Time | On-Site Monday-Saturday

Key Responsibilities

Executive Support

• Provide direct executive and administrative support to the President.

• Manage schedules, appointments, correspondence, and business priorities.

• Coordinate with employees, suppliers, clients, and external business partners on behalf of the President.

• Monitor assigned tasks and ensure timely completion without constant follow-ups.

• Prepare reports, correspondence, presentations, and other business documents.

Business Operations & Administration

• Coordinate and monitor daily administrative and non-technical business operations.

• Identify operational bottlenecks, inefficiencies, and potential problems, and proactively recommend solutions.

• Oversee administrative workflows, supplier coordination, purchasing requests, and logistics arrangements.

• Coordinate international and domestic shipments, documentation, and related logistics.

• Maintain accurate company records, contracts, administrative documents, and operational reports.

• Monitor deadlines, pending requirements, and recurring business obligations.

• Assist in developing and implementing standard operating procedures (SOPs) and operational improvements.

Coordination & Problem-Solving

• Ensure effective communication and coordination between departments.

• Follow through on employee assignments and operational commitments.

• Independently resolve routine administrative and operational concerns within delegated authority.

• Evaluate problems, develop practical solutions, and present recommendations to the President when decisions require approval.

• Support special projects and business improvement initiatives.

Qualifications

• Preferably a bachelor's degree in Business Administration, Management, or a related field.

• At least 3–5 years of relevant experience in executive assistance, business operations, office administration, or similar roles.

• Previous experience directly supporting a business owner, CEO, President, or senior executive is highly preferred.

• Demonstrated experience managing multiple responsibilities, coordinating business processes, and independently resolving operational issues.

• Strong organizational, analytical, communication, and problem-solving skills.

• Proficient in Microsoft Office, Google Workspace, and other productivity tools.

• Excellent written and verbal communication skills.

• High level of professionalism, integrity, discretion, and accountability.

What We're Looking For

Beyond qualifications and experience, we place particular importance on the following qualities:

• Initiative: Someone who identifies what needs to be done and takes appropriate action without always waiting for instructions.

• Critical Thinking: Someone who can assess situations, identify underlying problems, and recommend practical solutions.

• Ownership & Accountability: Someone who takes responsibility for assignments from start to completion.

• Attention to Detail: Someone who values accuracy, consistency, and high standards of execution.

• Adaptability: Someone who thrives in a dynamic business environment and can manage changing priorities.

• Resourcefulness: Someone is capable of researching, coordinating, and finding solutions independently.

An Interest in Watches Is a Plus!

An appreciation for luxury watches, horology, craftsmanship, or the luxury goods industry would be a distinct advantage.

Previous experience working in the watch industry is not required. However, an interest in watches and a willingness to learn about the industry would be highly valued.

Why Join Watch Solutions?

• Work directly with the Founder and President of a specialized luxury watch service business.

• Gain exposure to executive decision-making and various aspects of business operations.

• Take on meaningful responsibilities with opportunities to contribute to company improvements.

• Be part of a professional environment that values precision, accountability, and continuous improvement.

• Develop your career in a unique and specialized industry.