Executive Assistant (Work From Home)

Valens Research; Pasig; Remote; PHP 279,000 - 469,000; Full time

Job summary

Valens Research in Pasig City, Philippines, seeks an Executive Assistant to support the CEO’s office and leadership team. This role offers mentorship from the Executive Admin Team Manager, and a path to higher-level operations responsibilities.

You will manage calendars, communications, and project tracking while building scalable systems. The ideal candidate is proactive, highly organized, and eager to grow in executive support and operations, with strong English communication and discretion.

Qualifications

• Bachelor's degree required
• Excellent written and verbal English communication skills
• Experience in admin/secretarial work is an advantage
• Willing to work a schedule aligned with U.S. Stock Market holidays
• Bachelor’s degree or equivalent required; highly organized and proactive

Responsibilities

• Manage complex CEO Office calendars and inboxes across stakeholders
• Coordinate internal and external communications for leadership
• Track action items and deadlines; maintain operating systems for efficiency
• Arrange domestic and international travel and support leadership meetings/events
• Prepare reports, presentations, briefing documents, and meeting agendas
• Handle confidential information with integrity and proactivity
• Adapt in fast-paced environment with shifting priorities

Skills

Calendar management

Communication

MS Office

Google Workspace

Travel coordination

Confidential handling

Proactive mindset

Team collaboration

Education

Bachelor's degree

Tools

MS Outlook Calendar

Google Calendar

Microsoft Office Suite

Job description

We are looking for a motivated and organized Executive Assistant to support our leadership team. This is a unique growth role designed for someone who wants to move beyond basic administration and learn how a business operates from the inside out.

In this role, you will collaborate closely with clients and the CEO's office, all while receiving direct mentorship from our Executive Admin Team Manager. This position is perfect for a proactive professional who is eager to build a career in executive support and operations. We aren't just looking for someone to manage a calendar; we’re looking for someone who wants to learn, grow, and eventually take on higher-level responsibilities.

Key Development Areas May Include

• Executive calendar and priority management across multiple stakeholders
• Internal and external communication on behalf of leadership
• Project tracking, follow-ups, and ensuring accountability across teams
• Building systems and processes to improve efficiency
• Research, reporting, and preparation of briefing materials
• Confidential handling of sensitive business matters
• Exposure to strategic planning and executive decision support
• Leadership support during periods of rapid growth and change

We are looking for someone who sees this as more than a job. We want someone who wants to be mentored, developed, and challenged, while building the skills required to operate at the highest levels of an organization.

The right person will demonstrate humility, ownership, strong work ethic, excellent communication skills, and a genuine desire to become world-class in executive support and operations. This is a rare opportunity to learn directly from leadership and accelerate your professional growth in a meaningful way.

EMPLOYMENT DETAILS

• Employment Type: Fixed-Term, Full-Time
• Contract Duration: 6 months, with potential conversion to regular full-time role based on performance and business needs
• Work Schedule: PH Graveyard Shift, Monday–Friday
• Holidays: Follows U.S. Stock Market holidays

KEY RESPONSIBILITIES

• Serve as a trusted partner within the CEO Office, working closely with the Executive Admin Manager to manage complex calendars, oversee inboxes, allocate leadership time effectively, and drive daily administrative execution.
• Act as a central liaison for the firm, managing professional internal and external communications and ensuring smooth coordination across departments, clients, investors, and vendors.
• Track action items and deadlines across multiple teams to ensure accountability, while building and maintaining operating systems that increase efficiency across the executive function.
• Manage complex, end-to-end domestic and international travel arrangements, and support the execution of leadership meetings, offsites, conferences, and company events.
• Prepare well-researched reports, presentations, briefing documents, and meeting agendas to support leadership in informed decision-making.
• Anticipate needs before they arise, handle confidential information with absolute integrity, and solve problems proactively in a fast-paced environment where priorities shift frequently.
• Thrive in a fast-paced environment where priorities can shift hourly.

JOB REQUIREMENTS

• Must have attended or watched Prof. Joel Litman’s webinar: "Elevate Your Career Now!: How To Truly Excel in Human Resources and Executive Support (and we are hiring!)".
• Willing to work a schedule aligned with U.S. Stock Market holidays.
• Bachelor’s degree holder.
• Excellent written and verbal English communication skills.
• Strong interpersonal and professional communication skills.
• Proficient in Microsoft Office and Google Workspace tools.
• Working knowledge of MS Outlook Calendar and Google Calendar.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Self-motivated, proactive, and eager to learn.
• Able to work effectively both independently and as part of a team.
• Comfortable in a fast-paced, high-accountability environment.
• Capable of performing clerical and administrative duties, including memo-taking, file management, and handling confidential information.
• Prior administrative or secretarial experience is an advantage, but not required.

IMPORTANT APPLICATION STEP

All applicants are required to watch the webinar recording to gain a clear understanding of the role and Valens Research before applying.

Access the recording here:https://www.valens-research.com/hreaaccelerator/feb2023/

Office Location

2802-C West Tower, Tektite Towers, Exchange Road, Ortigas Center, Pasig City