Excutive Assistant to the CEO

Dempsey Resource and Management; Quezon City; On-site; PHP 550,000 - 750,000; Full time

Job summary

Dempsey Resource and Management is seeking a proactive Executive Assistant/Operations Coordinator to support the COO with calendar management, travel planning, and daily agenda across multiple time zones. You will screen emails, prepare briefing materials, and assist in executive decision-making by ensuring access to timely information.

The role includes operations coordination for a multi-unit restaurant environment, tracking branch performance, managing KPI dashboards, and coordinating with

Qualifications

• Bachelor's degree in relevant fields as listed in the qualifications.
• Master's degree or professional certifications are an advantage but not required.
• Experience supporting C-level executives (COO/CEO/Operations Director) is strongly preferred.
• Experience in multi-branch retail/restaurant/hospitality operations is a significant advantage.
• Proven history of handling high-volume, fast-paced, multi-stakeholder operations.

Responsibilities

• Manage COO's calendar, travel, and daily agenda across multiple time zones.
• Screen, prioritize, and respond to emails, calls, and internal communications.
• Prepare meeting briefs, presentations, and operational summaries.
• Support daily executive decision-making by ensuring timely access to information.
• Track branch performance reports and coordinate KPI dashboards for meetings.
• Draft memos, SOP summaries, and internal announcements.
• Serve as liaison between the COO and departments and ensure clear directions and deadlines.

Skills

Proactive

Highly organized

Professional demeanor

Fast learner

Education

Bachelor's degree in Business Administration, Hospitality Management, Operations Management, Communications, or related fields

Master's degree or certifications (advantageous)

Job description

Job Description

Duties and Responsibilities:

2.1. Executive Support & Administration

• Manage the COO's calendar, travel, and daily agenda across multiple time zones.
• Screen, prioritize, and respond to emails, calls, and internal communications.
• Prepare meeting briefs, presentations, and operational summaries.
• Support daily executive decision-making by ensuring timely access to information.

2.2. Operations Coordination (Multi-Unit Restaurant Environment)

• Track branch performance reports (sales, labor, food cost, compliance, guest satisfaction).
• Coordinate follow-ups with Group Heads, SRM, and Store Managers.
• Assist in compiling KPI dashboards and review materials for weekly/quarterly operations meetings.
• Maintain oversight of project timelines (openings, remodels, audits, marketing rollouts).

2.3. Cross-Department Support

• Serve as liaison between the COO and departments: Operations, HR, Training, Marketing, Supply Chain, Finance.
• Ensure teams receive clear direction and deadlines from the COO.
• Draft memos, SOP summaries, and internal announcements.

2.4. Project & Process Management

• Manage special initiatives such as system rollouts, menu updates, or operational audit programs.
• Track action items from executive meetings and ensure accountability across teams.
• Support development of process improvements for efficiency and consistency across 100+ branches.

2.5. Communication & Stakeholder Management

• Represent the COO in internal and external communications when needed.
• Maintain strong relationships with regional leadership and key vendors.
• Assist in preparing communication for franchisees (if applicable).

2.6. Confidentiality & Executive Judgment

• Handle sensitive operational, financial, and personnel information with absolute discretion.
• Provide strategic insight when appropriate; anticipate COO needs and challenges.

Key Competencies/Technical Skills and Knowledge

• 3.1 Proactive, solution-oriented, and able to anticipate needs.
• 3.2 Highly organized with strong attention to detail.
• 3.3 Professional, mature, and able to function with minimal supervision.
• 3.4 Fast learner with operational intuition.

5 days work-week Sto. Domingo QC

Job Qualifications

• 4.1 Bachelor's degree in Business Administration, Hospitality Management, Operations Management, Communications, or related fields.
• 4.2 A Master's degree or additional certifications (e.g., Project Management, Operations, Executive Assistant Certification) is an advantage but not required.
• 4.3 3-5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator.
• 4.4 Experience supporting C-level executives (COO, CEO, or Operations Director) is strongly preferred.
• 4.5 Experience in multi-branch retail, restaurant, food service, or hospitality operations is a significant advantage.
• 4.6 Proven history of handling high-volume, fast-paced, multi-stakeholder operations.