Executive Assistant

Filinvest Group Pooling; Mandaluyong; On-site; PHP 670,000 - 1,339,000; Full time

Job summary

Filinvest Group Pooling is seeking an Executive Assistant to partner with senior leadership, delivering high-level administrative and coordination support essential for an efficient executive office. The role demands impeccable organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced power and energy environment.

The EA will coordinate calendars, meetings, travel, and special projects, while liaising with senior leaders, government agencies, and external

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Management, Communications, or related field.
• At least 5+ years of experience supporting C-level executives.
• Excellent written and spoken English and Filipino; superior interpersonal and organizational skills.
• Ability to maintain discretion and handle sensitive information with integrity.
• Willingness to work extended hours and travel occasionally.
• Digital savvy with meeting setup tools.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
• Screen and prioritize communications; prepare thoughtful responses.
• Ensure meetings are well-prepared with presentations and speaking engagements.
• Organize executive-level meetings, board sessions, investor engagements, and government-facing events.
• Coordinate travel and logistics for local and international engagements.
• Prepare travel briefings and manage reimbursements and documentation.
• Support special projects and assignments as needed.

Skills

Communication

Organization

Discretion

Multitasking

Executive presence

Problem solving

English

Filipino

Education

Bachelor's degree in Business Administration or related field

Tools

Meeting setup tools

Job description

JOB SUMMARY:

The Executive Assistant (EA) serves as a strategic partner providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environment particularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, as needed and to the external stakeholders.

Key Functions/Duties and responsibilities:

1. Managers calendar, schedule meetings, and coordinate appointments with internal andexternal stakeholders.


2. Screen, prioritize, and prepare responses to communications and requests


3. Ensure that all meetings arewell-prepared, presentations, and speaking engagements.


4. Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.


5. Travel and Logistics Management (15%)


6. Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.


7. Prepare travel briefings and ensure seamless execution of engagements.


8. Process travel-related reimbursements and documentation.


9. Special Projects and Assignments (10%)

Qualifications:

• Bachelor's degree in Business Administration, Management, Communications, or a related field


• At least 5+ years of experience supporting C-level executives


• Strong command of professional written and spoken English and Filipino Excellent interpersonal, organizational, and problem-solving skills.


• Ability to maintain discretion and handle sensitive information with the highest degree of integrity


• Willingness to work extended hours, travel occasionally, and adapt to changing priorities


• Digital Savy (Tools and equipment related to meeting setups)


• Strong Personality