Executive Assistant

Private Advertiser; Mandaluyong; Presencial; PHP 400.000 - 600.000; Jornada completa

Descripción de la vacante

Joneco Tech Marketing Corp is seeking a highly organized and proactive Executive Assistant to join our team on a full-time basis location will be discuss upon entry. This role will provide essential support to senior management, ensuring the smooth operation of daily activities and the successful execution of strategic initiatives.

You will manage schedules, communications, and key projects, maintain confidentiality, coordinate travel, prepare materials for meetings, and act as a liaison with

Formación

• Proven experience as an Executive Assistant, PA or in a similar senior administrative role.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Advanced proficiency in Microsoft Office Suite and other relevant office management software.
• Outstanding written and verbal communication skills in English, with excellent grammar and attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work collaboratively with senior executives and diverse teams.
• Proactive approach with excellent problem-solving abilities and initiative.
• Professional demeanour and the ability to represent the company with integrity.
• Experience with event planning and coordination would be advantageous.
• Familiarity with the technology or marketing sectors would be beneficial.

Responsabilidades

• Manage executive calendars, scheduling meetings, appointments and travel arrangements whilst prioritizing competing demands.
• Prepare and organize comprehensive meeting agendas, materials and documentation for senior leadership.
• Handle confidential correspondence and communications on behalf of executives with discretion and professionalism.
• Coordinate travel logistics including flights, accommodation and ground transportation for executives.
• Maintain organised filing systems and databases, both physical and digital, ensuring easy access to important documents.
• Provide administrative support for board meetings, presentations and company events.
• Act as a liaison between executives and internal and external stakeholders, managing communications effectively.
• Monitor and manage executive expenses, ensuring accurate record-keeping and timely submission of reports.
• Undertake special projects and ad hoc tasks as required by senior management.
• Maintain strict confidentiality regarding sensitive company information and executive matters.

Conocimientos

Exceptional organizational skills

Microsoft Office proficiency

Excellent English communication

Discretion and confidentiality

Interpersonal collaboration

Proactive problem-solving

Executive liaison

Event planning experience

Herramientas

Microsoft Office Suite

Descripción del empleo

About the role

Joneco Tech Marketing Corp is seeking a highly organized and proactive Executive Assistant to join our team on a full-time basis location will be discuss upon entry. This is a pivotal administrative role that will provide essential support to senior management, ensuring the smooth operation of daily activities and the successful execution of strategic initiatives. As Executive Assistant, you will be the backbone of our executive team, managing schedules, communications, and key projects whilst maintaining the highest standards of professionalism and confidentiality.

Key responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements whilst prioritizing competing demands

• Prepare and organize comprehensive meeting agendas, materials and documentation for senior leadership

• Handle confidential correspondence and communications on behalf of executives with discretion and professionalism

• Coordinate travel logistics including flights, accommodation and ground transportation for executives

• Maintain organised filing systems and databases, both physical and digital, ensuring easy access to important documents

• Provide administrative support for board meetings, presentations and company events

• Act as a liaison between executives and internal and external stakeholders, managing communications effectively

• Monitor and manage executive expenses, ensuring accurate record-keeping and timely submission of reports

• Undertake special projects and ad hoc tasks as required by senior management

• Maintain strict confidentiality regarding sensitive company information and executive matters

What we're looking for

• Proven experience as an Executive Assistant, PA or in a similar senior administrative role

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively

• Advanced proficiency in Microsoft Office Suite and other relevant office management software

• Outstanding written and verbal communication skills in English, with excellent grammar and attention to detail

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

• Strong interpersonal skills and the ability to work collaboratively with senior executives and diverse teams

• Proactive approach with excellent problem-solving abilities and initiative

• Professional demeanour and the ability to represent the company with integrity

• Experience with event planning and coordination would be advantageous

• Familiarity with the technology or marketing sectors would be beneficial