Executive Secretary/Assistant

3E Hitech Solutions Inc.; Philippines; On-site; PHP 223,000 - 391,000; Full time

Job summary

3E Hitech Solutions Inc. is seeking an experienced administrative professional in the Philippines to support senior executives with calendar management, travel arrangements, and high-quality documentation.

The role requires meticulous organization, professional communication, and effective coordination across departments. You will handle correspondence, assist with reports and presentations, manage confidential files, and contribute to special projects and events as needed.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management
• Preparing correspondence, reports, presentations, and other documents with accuracy and attention to detail
• Organizing and facilitating meetings, including preparing agendas, taking minutes, and following up on action items
• Maintaining confidential files and records in accordance with company policies and data protection regulations
• Providing general administrative support, including managing email correspondence, answering phones, and greeting visitors
• Coordinating with other departments to ensure smooth operations and timely communication
• Handling expense reports, invoicing, and other financial administration tasks as required
• Acting as a liaison between executives and internal and external stakeholders
• Managing office supplies and equipment inventory
• Supporting special projects and events as assigned by executive leadership

Job description

RESPONSIBILITIES:

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management

• Preparing correspondence, reports, presentations, and other documents with accuracy and attention to detail

• Organizing and facilitating meetings, including preparing agendas, taking minutes, and following up on action items

• Maintaining confidential files and records in accordance with company policies and data protection regulations

• Providing general administrative support, including managing email correspondence, answering phones, and greeting visitors

• Coordinating with other departments to ensure smooth operations and timely communication

• Handling expense reports, invoicing, and other financial administration tasks as required

• Acting as a liaison between executives and internal and external stakeholders

• Managing office supplies and equipment inventory

• Supporting special projects and events as assigned by executive leadership