Executive Assistant

BJD Holdings Corporation; Pasig; On-site; PHP 335,000 - 614,000; Full time

Job summary

BJD Holdings Corporation in Pasig is seeking an organized Administrative/Executive Assistant to manage calendars, communications, and travel for the executive team.

The role covers meeting planning, minute-taking, filing, expense support, and general administrative tasks to keep operations running smoothly.

Responsibilities

• Calendar Management - Manage schedules, coordinate appointments and meetings, resolve scheduling conflicts, and ensure priorities are properly accommodated.
• Communication Management - Screen and manage phone calls, organize and respond to emails, prepare correspondence, and coordinate communications on behalf of the executive.
• Travel Coordination - Arrange flights, accommodations, transportation, and detailed travel itineraries for business trips.
• Meeting Support - Prepare meeting agendas and briefing materials, coordinate meeting requirements, and take accurate meeting minutes.
• Document & Information Management - Maintain organized physical and digital files, handle confidential information with discretion, and ensure documents are properly recorded and accessible.
• Administrative & Project Support - Monitor project timelines and follow-ups, assist with expense reports and reimbursements, coordinate office supplies, and provide general administrative support as needed.

Job description

Job Description

• Calendar Management - Manage schedules, coordinate appointments and meetings, resolve scheduling conflicts, and ensure priorities are properly accommodated.

• Communication Management - Screen and manage phone calls, organize and respond to emails, prepare correspondence, and coordinate communications on behalf of the executive.

• Travel Coordination - Arrange flights, accommodations, transportation, and detailed travel itineraries for business trips.

• Meeting Support - Prepare meeting agendas and briefing materials, coordinate meeting requirements, and take accurate meeting minutes.

• Document & Information Management - Maintain organized physical and digital files, handle confidential information with discretion, and ensure documents are properly recorded and accessible.

• Administrative & Project Support - Monitor project timelines and follow-ups, assist with expense reports and reimbursements, coordinate office supplies, and provide general administrative support as needed.