Executive Assistant

Michael Page; Makati; On-site; PHP 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Partner to MD

Strategic exposure

Ownership and influence

Job summary

Michael Page is seeking an experienced executive assistant to work directly with the Managing Director in Makati. You will manage a complex calendar, prioritize meetings, and handle confidential communications as a trusted partner across multiple companies.

You will coordinate with internal teams, advisers, and external stakeholders, track deadlines and action items, assist with travel and events, and look for opportunities to enhance operations with AI productivity tools.

Qualifications

• Manage a complex executive calendar with priorities, meetings, and appointments.
• Oversee email correspondence, monitor follow-ups, and ensure timely responses to key stakeholders.
• Draft professional business communications, reports, presentations, and executive documents.
• Coordinate with internal teams, business partners, advisers, and external stakeholders.
• Track deadlines, action items, projects, and executive priorities to ensure timely completion.
• Assist with travel planning, meetings, events, and executive logistics.
• Maintain high standards of organization, confidentiality, and attention to detail.

Responsibilities

• Manage a complex executive calendar, scheduling priorities, meetings, and appointments.
• Oversee email correspondence, monitor follow-ups, and ensure timely responses to key stakeholders.
• Draft professional business communications, reports, presentations, and executive documents.
• Coordinate with internal teams, business partners, advisers, and external stakeholders.
• Track deadlines, action items, projects, and executive priorities to ensure timely completion.
• Assist with travel planning, meetings, events, and executive logistics.
• Maintain high standards of organization, confidentiality, and attention to detail.

Skills

Executive calendar management

Professional written and verbalEnglish

Multitasking / multi-priority

Confidentiality

AI productivity tools awareness

Tools

AI productivity tools

Job description

• Work directly as a trusted partner to a Managing Director
• Take on a highly visible role with significant ownership

• Work directly as a trusted partner to a Managing Director
• Take on a highly visible role with significant ownership

About Our Client

The organisation operates in the Business Services industry in Makati.

Job Description

• Manage a complex executive calendar, scheduling priorities, meetings, and appointments.
• Oversee email correspondence, monitor follow-ups, and ensure timely responses to key stakeholders.
• Draft professional business communications, reports, presentations, and executive documents.
• Coordinate with internal teams, business partners, advisers, and external stakeholders.
• Track deadlines, action items, projects, and executive priorities to ensure timely completion.
• Assist with travel planning, meetings, events, and executive logistics.
• Maintain high standards of organization, confidentiality, and attention to detail.

The Successful Applicant

Ideal Candidate

• At least 7 years of experience supporting senior executives, business owners, founders, or C-suite leaders.
• Exceptional written and verbal English communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Comfortable handling executive correspondence and complex calendar management.
• Flexible, resourceful, and able to work with minimal supervision.
• Willing to work onsite in Makati City.
• Exposure to AI productivity tools such as ChatGPT, Claude, Gemini, or similar platforms is an advantage.

What's on Offer

• Work directly as a trusted partner to a Managing Director overseeing multiple companies, investments, and strategic initiatives.
• Gain exposure to executive decision-making, business strategy, stakeholder management, and investment-related activities.
• Take on a highly visible role with significant ownership and influence beyond traditional administrative support.
• Partner closely with senior leaders, professional advisers, investors, and key external stakeholders.
• Opportunity to help drive process improvements and leverage AI and productivity tools to enhance executive operations.

Quote job ref: JN-112026-7142063