Executive Assistant

Orro Home; Quezon City; On-site; PHP 558,000 - 893,000; Full time

Job summary

Orro Home in Quezon City, Metro Manila, is seeking an experienced Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This full-time role anchors executive operations, coordinating schedules, communications, and projects to enable senior management focus on strategy.

You will manage calendars, prepare briefing materials, handle confidential communications, and coordinate travel and events for executives, while maintaining organized filing and

Qualifications

• Speak and understand English proficiently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software.
• Excellent organisational and time-management skills; able to prioritise multiple tasks.
• Strong written and verbal English communication; additional languages are a plus.
• Excellent interpersonal skills with executives, clients and colleagues at all levels.
• High level of discretion; capable of handling confidential information.
• Proactive problem-solving and adaptability to changing priorities.
• Attention to detail across all administrative tasks.

Responsibilities

• Managing executive calendars, scheduling meetings and coordinating with stakeholders.
• Preparing briefing documents, reports and presentations for meetings.
• Handling confidential correspondence with professionalism and discretion.
• Coordinating travel arrangements for executives.
• Maintaining filing systems, physical and digital, for easy retrieval.
• Attending meetings, taking minutes, and distributing action items.
• Managing expense reports, invoices and budget tracking for executive departments.
• Acting as liaison between executives and internal departments for coordination.
• Organising events, conferences and corporate functions.
• Undertaking special projects and ad hoc tasks as needed.

Skills

English proficiency

Time management

Communication skills

Interpersonal skills

Discretion

Problem solving

Scheduling software

Project management tools

Microsoft Office

Tools

Microsoft Office

Job description

About the role

Orro Home is seeking an experienced Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This is a full-time position based in Quezon City, Metro Manila. As Executive Assistant, you will be the cornerstone of executive operations, ensuring seamless coordination of schedules, communications, and special projects. This role is pivotal to maintaining organisational efficiency and enabling senior management to focus on strategic initiatives.

What you'll be doing

• Managing executive calendars, scheduling meetings and coordinating between multiple stakeholders to optimise time management

• Preparing detailed briefing documents, reports and presentations for executive meetings and board-level discussions

• Handling confidential correspondence and communications on behalf of senior executives with professionalism and discretion

• Coordinating travel arrangements, including flights, accommodation and ground transportation for executives

• Maintaining organised filing systems, both physical and digital, ensuring easy retrieval of important documents

• Attending meetings and taking minutes, then distributing action items and follow-up documentation

• Managing expense reports, invoices and budget tracking for executive departments

• Acting as a liaison between executives and internal departments to facilitate communication and project coordination

• Organising events, conferences and corporate functions with attention to detail

• Undertaking special projects and ad hoc tasks as assigned by senior leadership

What we're looking for

• Able to speak and understand English.

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software

• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous

• Excellent interpersonal skills with the ability to interact professionally with executives, clients and colleagues at all levels

• High level of discretion and ability to handle confidential information with integrity

• Proactive problem-solving ability and flexibility in adapting to changing priorities

• Strong attention to detail and accuracy in all administrative tasks

• Experience with scheduling software and project management tools is preferred

• Knowledge of corporate governance and boardroom procedures would be beneficial

What we offer

At Orro Home, we are committed to supporting our employees' professional development and wellbeing. We offer competitive remuneration packages commensurate with experience, opportunities for career growth within a dynamic organisation, and a collaborative work environment that values teamwork and innovation. We believe in investing in our team through training and development programmes that enhance skills and career progression. Our workplace culture emphasises respect, inclusion and work-life balance. We provide a supportive atmosphere where your contributions are recognised and valued.

About us

Orro Home is a forward-thinking organisation dedicated to delivering exceptional products and services to our customers. We pride ourselves on maintaining a culture of excellence, integrity and innovation. Our team is composed of talented professionals who are passionate about their work and committed to achieving our company's vision. We operate with a commitment to sustainability and corporate responsibility, creating an environment where employees can grow, contribute meaningfully and take pride in their work. At Orro Home, we believe our people are our greatest asset, and we strive to create an inclusive workplace where diversity is celebrated.