Executive and Personal Assistant

VendorBay Corporation; Quezon City; On-site; PHP 300,000 - 520,000; Full time

Job summary

VendorBay Corporation is seeking a highly organized Executive Assistant to provide day-to-day support to the President and Vice President in Quezon City. You will manage schedules, correspondence, coordination, and follow-ups, while handling confidential information with discretion.

The role requires strong communication, multitasking, and proficiency in Microsoft Office and Google Workspace. You will coordinate with internal teams, clients, suppliers, and external service providers to ensure

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant.
• Strong organizational, communication, and multitasking skills.
• High integrity, discretion, and confidentiality.
• Ability to work independently in a dynamic environment.
• Residing in Quezon City or nearby.

Responsibilities

• Provide day-to-day executive and personal assistance to the President and Vice President.
• Manage administrative requirements, documentation, records, and confidential information.
• Coordinate with internal teams, clients, suppliers, and service providers.
• Assist with purchasing, supplier sourcing, quotations, and order coordination.
• Monitor pending matters, track deliverables, and follow through on deadlines.
• Prepare reports, presentations, and other management materials.
• Handle personal errands and appointments for the executives.

Skills

Executive support

Organization

Communication

Multitasking

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Are you highly organized, resourceful, and dependable, with the ability to manage diverse responsibilities with professionalism and discretion? We want to hear from you!

• Provide day-to-day executive and personal assistance to the President and Vice President, including scheduling, correspondence, coordination, and follow-ups
• Manage administrative requirements, documentation, records, and confidential information
• Coordinate with internal teams, clients, suppliers, and external service providers to ensure timely execution of tasks
• Assist with purchasing, supplier sourcing, quotations, order coordination, and other business requirements
• Monitor pending matters, track deliverables, and proactively follow through on commitments and deadlines
• Conduct research, consolidate information, and prepare reports, presentations, and other management support materials
• Handle personal errands, appointments, arrangements, and other ad hoc requirements of the executives
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Officer, or in a similar support role
• Excellent organizational, communication, and multitasking skills
• Strong attention to detail, problem-solving ability, and resourcefulness
• High level of integrity, discretion, and confidentiality
• Proactive, adaptable, and comfortable working independently in a dynamic environment
• Proficient in Microsoft Office, Google Workspace, and other productivity tools
• Experience in purchasing, supplier coordination, or business operations is an advantage
• Required to be residing in Quezon City

We’re looking for someone who doesn't just complete assigned tasks but also anticipates needs, takes ownership of responsibilities, and follows matters through to completion.

If you're dependable, resourceful, and thrive in a role where your initiative and judgment make a difference, we’d love to hear from you!