Executive and Admin Operations Assistant

Trucend; Mandaluyong; Hybrid; PHP 201,000 - 268,000; Full time

Job summary

Trucend Business Management Inc. is seeking an entry-level Administrative & Operations Assistant in Mandaluyong City, NCR, with a hybrid work setup. The role focuses on supporting internal operations, assisting the Managing Director, and coordinating client communications and project tasks.

The ideal candidate should be analytical, detail-oriented, and eager to learn, with a foundation in accounting principles and strong communication skills. Office environment with standard hours.

Qualifications

• Minimum of High/Senior High School degree; business, accounting or finance degree is a plus.
• Entry-level role suitable for fresh graduates with less than 1 year of experience.

Responsibilities

• Provide day-to-day administrative support for internal operations and business activities.
• Serve as Executive Assistant to the Managing Director, manage calendars and documents.
• Prepare pitch decks, presentations, and other business materials for meetings.
• Support client communications via email, chat, and calls with professionalism.
• Assist in managing external projects and monitoring deliverables.
• Prepare operational reports, summaries, and clerical documentation.
• Provide meeting logistics support and general administrative duties.

Skills

Attention to detail

Communication

Organization

Independent work

Confidentiality

Face-to-face meetings

Education

High School Diploma

Business/Accounting/Finance degree (bonus)

Tools

Google Workspace

MS Office

Job description

Our Company

At Trucend Business Management Inc., we're passionate about empowering businesses to succeed. As a leading firm specializing in market entry and start ups, we're dedicated to helping our clients thrive in competitive demanding markets. Our team values customer-centricity, ensuring unparalleled support and guidance to drive success. Join us in creating impactful experiences and fostering long-term partnerships with our valued partners.

The ideal candidate is analytically strong, detail-oriented, and adaptable, with a solidfoundation in accounting principles and a strong willingness to learn. They should becomfortable working in a fast-paced, innovation-focused consulting environment,

Location: Mandaluyong City, NCR | Hybrid Setup

KEY RESPONSIBILITIES:

• Administrative & Operations Support: Provide day-to-day administrative support for internal operations and business activities. Assist in coordinating schedules, meetings, and operational tasks to ensure smooth workflow and timely execution of projects.
• Executive Assistance: Serve as Executive Assistant to the Managing Director by managing calendars, scheduling appointments, preparing documents, and handling administrative concerns with professionalism and confidentiality.
• Presentation & Pitch Deck Preparation: Assist in creating pitch decks, presentations, reports, and other business materials for meetings, client presentations, and external projects. Ensure accuracy, organization, and professional formatting of documents.
• Customer Service & Communication: Support client and customer communications through email, chat, calls, and other communication channels. Ensure timely responses, proper coordination, and professional handling of inquiries and concerns.
• Project & Venture Support: Assist in managing external projects and venture-related activities, including coordination with teams, monitoring deliverables, and providing administrative support for ongoing initiatives.
• Reporting & Clerical Tasks: Prepare operational reports, summaries, monitoring sheets, and clerical documentation. Maintain organized records, files, and databases for efficient tracking and retrieval of information.
• Coordination & Facilitation Support: Provide support to facilitators during meetings, events, workshops, or business activities. Assist in logistical coordination and ensure smooth execution of operational requirements.
• General Administrative Duties: Perform other administrative and operational tasks that may be assigned by management from time to time.

QUALIFICATIONS

• Educational Qualifications:Minimum of High/Senior High School degree; a degree in business, accounting, finance or related field is a plus.
• Experience Level:Suitable for entry-level candidates with less than 1 year of experience, or fresh graduates.
• Working Conditions:Office environment with standard working hours.
• Qualities and Traits:Knows how to communicate well. Detail-oriented, with a proactive mindset, strong communication skills, and an eagerness to learn and grow within the company.

SKILLS & COMPETENCIES

• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Proficient in Google Workspace / MS Office
• Ability to work independently and manage multiple tasks
• Professional demeanor and strong confidentiality ethics
• Willingness to attend and support face-to-face meetings and activities